Personal Assistant at Flash Group

Job Role:

• As a PA, you are expected to provide high quality and professional support to the Executives, demonstrating accuracy, efficiency, courtesy and an ability to pre-empt needs.

Requirements: 

• Matric with a tertiary qualification (Advantageous) 
• 5 – 7 years PA experience
• Computer literate, Outlook, Word, PowerPoint, Excel
• Knowledge of HAS, an advantage

Skills: 

• Must be able to work unsupervised
• Strong communication skills
• Good organizational skills
• Ability to multi-task
• Ability to work after hours as and when needed
• Accuracy and attention to detail
• Able to work under pressure
• Deadline driven
• Ability to take initiative
• Mature disposition
• A meticulous and thorough nature
• To be discreet
• Pleasant and friendly manner
• Embrace change

Responsibilities: 

• Ensure the Executives diaries are optimally managed for internal and external meetings and duties
• Effectively communicate meetings and other appointments to executives and ensure no scheduling conflicts
• Co-ordinate and book appropriate travel arrangements
• Liaise with other stakeholders to co-ordinate various meetings
• Create, transcribe and distribute meeting agenda and minutes
• Maintain a consolidated list of action items flowing from various forums, committees and meetings
• Follow-up on all action items from meetings
• Create, edit and prepare presentations and documents
• Within prescribed mandate send emails on behalf of Executives
• Create and maintain a database with contacts, telephone numbers and e-mail addresses
• Reconcile credit cards monthly
• Arrange refreshments for company visitors
• Manage urgent requests
• Prioritise work in order of importance and risk
• Manage collation of information as requested
• Implement and manage filing system
• Manage building maintenance and liaise with key individuals to resolve issues
• Be a Flash ambassador