Personal Assistant to CFO (Longmeadow) at ACDC Dynamics SA

PURPOSE OF THE ROLE:

• We are seeking an organized, efficient, and proactive Personal Assistant (PA) to provide high-level administrative support to the Chief Financial Officer (CFO). The ideal candidate will manage the CFO’s calendar, communications, and daily tasks while maintaining confidentiality and professionalism. This role requires a high level of attention to detail, the ability to handle sensitive financial and business matters, and excellent communication skills.

Key Responsibilities:

Calendar Management:

• Schedule and coordinate meetings, appointments, and travel for the CFO.
• Prioritize and resolve scheduling conflicts.
• Ensure the CFO is well-prepared for meetings with all necessary documentation.

Communication Management:

• Handle phone calls, emails, and correspondence on behalf of the CFO.
• Screen and direct inquiries to the appropriate individuals or departments.
• Prepare communications and presentations as needed.

Document and Report Preparation:

• Assist with the preparation and review of financial documents, reports, and presentations.
• Organize and maintain financial files, ensuring easy access and up-to-date records.
• Prepare meeting agendas and take detailed minutes during meetings.

Travel and Logistics:

• Arrange domestic and international travel for the CFO, including transportation, accommodations, and itineraries.
• Organize any necessary logistics for business trips and events.

Confidentiality & Discretion:

• Maintain confidentiality of sensitive financial data and personal information.
• Manage confidential documents and ensure the safe storage and disposal of sensitive materials.

General Administrative Support:

• Assist with other administrative tasks as needed to support the CFO in daily operations.
• Help with office management duties, such as ordering supplies and managing office systems.
• Coordinate and liaise with other departments, executives, and stakeholders as required.

Requirements
Qualifications:

• Education: Bachelor's degree in Business Administration, Finance, or related field (preferred).
• Experience: Minimum 3 years of experience as a Personal Assistant or Executive Assistant, preferably supporting senior-level executives.

Skills:

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• High level of integrity and discretion in handling confidential information.
• Familiarity with basic financial and accounting terminology is a plus.

Personal Attributes:

• Proactive and able to anticipate the needs of the CFO.
• Strong problem-solving abilities and decision-making skills.
• Ability to work independently and as part of a team.
• Excellent time management skills and the ability to work under pressure.