Personal Assistant to the Chief Financial Officer - Kimberley at Sol Plaatje University

Minimum Requirements    

• Relevant Diploma (Secretarial and Office Management)
• At least 6 years related experience
• Computer literate

Duties & Responsibilities    

• General and Office Administration
• Diary management
• Handling correspondence
• Meeting administration
• Telephone coverage
• Document Management
• Make relevant documents available for scheduled meetings
• Develop and maintain a document management/filing system
• Archive documents
• Compile data and prepare documents for consideration and presentation by Executive Management
• Photocopying and collating official Documents

Client Liaison

• Answer queries and complaints for internal and external visitors
• Greet and screen visitors and determine whether they should be given access to specific individuals
• Use own initiative and handle problems and then direct to respective office
• Financial Administration

Processing accounts

• Place orders for office consumables
• Monitor budgetary transactions
• Manage expenses against office budget
• Report on expenditure to the VC

Monitoring, Evaluation and Reporting

• Monitoring and updating the asset register
• Monitor, maintain and order office consumables
• Monitor the level of tidiness of meeting rooms, notice boards, etc.
• Monitor the Maintenance Department and Cleaners to keep areas tidy