Private Label Packaging Projects Assistant at The Shoprite Group of Companies

Purpose of the Job    

• To assist in ensuring all packaging administrative tasks are structured and actioned accordingly and tracked through the system to ensure deadlines are achieved on packaging projects. To traffic all work done by internal design studio.

Project Management

• Traffic all work allocated to the internal design studio – route effectively
• Ensure each packaging job bag is up to date, in order and monitored on a daily basis
• Ensure Internal Design Team’s status is up to date for weekly status meetings
• Allocate and monitor each designer’s workload effectively on a daily basis

Coordinate Daily Packaging Process

• Ensure the take-on process and documentation for a product is effectively executed on a daily basis.
• Efficiently capture packaging jobs on the prescribed system during the roll-out stage (e.g. packaging specking, copy & component forms to agent, applications, reverts check & final sign-off & disking) daily
• Coordinate sign-offs between various parties (internal and external) as per business requirement
• Maintain a clear paper trail for each packaging job and update status document on a daily basis
• Source products for shoots, through store visits in a timely manner upon request

Evaluate Quality

• Ensure each debrief is actioned according to the prescribed standard before Packaging Projects Manager sign-off occurs
• Monitor the quality and accuracy of debriefs on a daily basis

Build Internal & External Relationships

• Liaise with suppliers, buyers and internal and external design agencies on a weekly basis with regards to any packaging issues or feedback and record responses
• Investigate opportunities for improved service and product offering on a monthly basis

Ad Hoc Administration

• Perform administrative tasks for Project Managers and Private Label Manager as per business requirements.
• Coordinate the administration for product packaging roll-out on a daily basis.

Qualifications    
Essential

• Grade 12
• Three Year Degree/ Diploma in Marketing Related/ Office Management/ Project Management

Experience    
Essential

• 2 years of relevant experience in packaging process management
• 2 years of relevant experience with project administration and management
• 2 years of relevant experience with traffic management
• 2-3 years relevant experience in administrative, co-ordination, secretarial, personal assistant-related work

Desirable

• 2 years of relevant experience in a corporate retail environment

Knowledge and Skills    

Essential

• Packaging processes
• Desirable
• Product Label Regulations
• Understanding of Private Label Principles
• Understanding of printing techniques