Job Opportunities at The Shoprite Group of Companies

Purpose of the Job    

• The Advertising Assistant will work closely with the Advertising Coordinator, Buyers and Marketing team to make sure that all external supplier and internal business initiatives and requirements for all promotions are met. This position requires a highly energetic and assertive individual.

Job Objectives    
Assist the advertising coordinator:

• With the co-ordination of all promotional campaigns.
• Briefing Advertising agency and media on all promotions.
• Copy-checking and approving of all advertising.
• Communication with all internal and external stakeholders.
• Opening of job numbers within RMS and SAP.
• Source of supply, announcement and activation of all promotions within SAP.
• Exstract all relevant promotional reports.
• Briefing of all promotional lines within RMS to agency.

Qualifications    
Essential

• Matric

Experience    
Essential

• 1–2 years' experience in marketing/advertising in a related field (experience in FMCG or retail marketing would be preferred).

Knowledge and Skills    

• Some proven ATL or BTL experience and familiarity with the workings of print and electronic media.
• Computer literacy- MS office 365 
• Excellent written and spoken English and a flair for language.
• SAP knowledge
• Excellent attention to detail and deadline driven
• Basic promotions workflow
• A high degree of organisation

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Purpose of the Job    

• To assist in ensuring all packaging administrative tasks are structured and actioned accordingly and tracked through the system to ensure deadlines are achieved on packaging projects. To traffic all work done by internal design studio.

Project Management

• Traffic all work allocated to the internal design studio – route effectively
• Ensure each packaging job bag is up to date, in order and monitored on a daily basis
• Ensure Internal Design Team’s status is up to date for weekly status meetings
• Allocate and monitor each designer’s workload effectively on a daily basis

Coordinate Daily Packaging Process

• Ensure the take-on process and documentation for a product is effectively executed on a daily basis.
• Efficiently capture packaging jobs on the prescribed system during the roll-out stage (e.g. packaging specking, copy & component forms to agent, applications, reverts check & final sign-off & disking) daily
• Coordinate sign-offs between various parties (internal and external) as per business requirement
• Maintain a clear paper trail for each packaging job and update status document on a daily basis
• Source products for shoots, through store visits in a timely manner upon request

Evaluate Quality

• Ensure each debrief is actioned according to the prescribed standard before Packaging Projects Manager sign-off occurs
• Monitor the quality and accuracy of debriefs on a daily basis

Build Internal & External Relationships

• Liaise with suppliers, buyers and internal and external design agencies on a weekly basis with regards to any packaging issues or feedback and record responses
• Investigate opportunities for improved service and product offering on a monthly basis

Ad Hoc Administration

• Perform administrative tasks for Project Managers and Private Label Manager as per business requirements.
• Coordinate the administration for product packaging roll-out on a daily basis.

Qualifications    
Essential

• Grade 12
• Three Year Degree/ Diploma in Marketing Related/ Office Management/ Project Management

Experience    
Essential

• 2 years of relevant experience in packaging process management
• 2 years of relevant experience with project administration and management
• 2 years of relevant experience with traffic management
• 2-3 years relevant experience in administrative, co-ordination, secretarial, personal assistant-related work

Desirable

• 2 years of relevant experience in a corporate retail environment

Knowledge and Skills    

Essential

• Packaging processes
• Desirable
• Product Label Regulations
• Understanding of Private Label Principles
• Understanding of printing techniques

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Purpose of the Job    
The purpose of the Environmental Sustainability (ES) Intern is to render administrative support to the Sustainability Department by completing tasks that support the overall goals of the Department, including but not limited to:

• Implementing waste separation at source at all sites
• Reducing food waste by 50% by 2030
• Zero waste to landfill
• Increase recycling of waste and cardboard

Job Objectives    

• Visit stores to gather data and information on specific topics (i.e. waste, energy usage)
• Conduct waste audits at different sites
• Investigate solutions to divert organic waste from landfill
• Conduct interviews with employees at various sites to understand existing processes and procedures
• Compile data and information gathered in report format

Qualifications    

• Grade 12 (essential)
• Diploma or Degree in Waste Management, Environmental Management, Supply Chain, Engineering and Science or similar (essential)

Experience    

• Experience in a retail or FMCG environment would be an advantage (desired)
• Experience in waste management (desired)
• Knowledge and Skills    
• Proficiency in MS Office 365 with basic Excel skills (essential)

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Purpose of the Job    

• The purpose of the CSI Intern role is to render administrative support to CSI and Sustainability Department. The role plays an enabling function by assisting with tracking finances for the CSI and Sustainability team. The role is well suited to an organised individual, who has a keen interest in corporate social investment in a fast-paced and dynamic environment.

Job Objectives    

• Work with the CSI team to create, interpret and analyze surveys.
• Attend to processing donations.
• Support with making calls to beneficiaries.
• Participate in event support.
• Maintain note taking during meetings and engagements.
• Assist with site visits.
• Support with data capturing.
• Continuously conduct proactive research and analysis.
• Ensure that assigned duties and responsibilities are completed according to the sequence required and agreed prioritisation.
• Suggest and implement new initiatives to support the development of the role as required.

Qualifications    

• Grade 12 / Matric – (essential).
• Diploma or Degree in Social Work/Project Management, or similar - (essential).

Experience    

• Experience in a retail or FMCG environment would be an advantage - (desired)

Knowledge and Skills    

• Proficiency in MS Office 365 with basic Excel skills – (essential).
• A fast and enthusiastic learner with a passion for making things happen.
• Detailed, rule-orientated and organised – Follows procedures, vigilantly watches over work processes, tasks and outputs to ensure accuracy and initiates action to correct any quality concerns.
• Ability to work under pressure and manage multiple demands while organizing, prioritizing and reordering workload in a rapidly changing and fast-moving environment.
• Able to operate independently and plan and communicate deliverables, timelines and responsibilities to ensure on-time delivery.
• Has well developed communication, presentation and reporting writing skills with the ability to clearly, accurately and succinctly convey information and data in a meaningful way.
• Motivated self-starter, with personal drive and energy and strong integrity – Takes accountability for actions and mistakes.

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Purpose of the Job    

• The purpose of the E-Card Reconciliation Clerk is to timeously and accurately process reconciliations and settlements for all electronic card and wallet payment tender types (e-tenders). The role participates in the effective handling of store and customer queries relating to e-tender transactions, as well as verifying the accuracy and completeness of e-tenders and reconciling settlement of the tenders. Reporting to the Cash & Banking Manager, the role is accountable for participating in the required support activities.

Job Objectives    

• Execute electronic card and wallet payment tender types (e-tenders) per store.
• Investigate bank accounts related to e-tender settlements.
• Monitor control accounts to ensure the accuracy of debtor and creditor sub-ledgers
• Report unreconciled transactions and resolve reconciliation queries.
• Process all daily exceptions and escalate any outstanding queries for e-tender transactions to external service providers.
• Maintain accurate financial records
• Action monthly commission/rebate accounting entries.
• Verify the accuracy of external service provider invoices. Investigate and resolve differences.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Produce accurate allocation of credits, payments to invoices, and reconciliation of debtor accounts.
• Conduct accurate and efficient management of stakeholder details in accordance with company policies, PCI, FICA, and POPIA guidelines.
• Respond by phone and e-mail to stakeholder queries correctly and timeously in a professional manner.
• Ensure that all daily, weekly, and monthly duties and deadlines are met consistently.
• Perform ad hoc administrative tasks - as required.

Qualifications    
Essential

•  Accounting certificate, diploma, or equivalent.

Experience    
Essential

• +2 years of relevant experience in a financial, administrative, or similar role.
• Microsoft Office 365 - Outlook, Excel.

Preferred

• Exposure to and an understanding of the corporate and retail-orientated environments
• Accounting package exposure to SAP
• Additional exposure and understanding of the below areas will be considered highly beneficial: 
•  Procedures and risks related to electronic payment processes. 
•  Transaction reconciliation 
•  Internet banking 

Knowledge and Skills    
Essential

• Exposure to and an understanding of corporate and retail-orientated environments.
• Accounting package exposure to SAP.
• Additional exposure and understanding of the below areas will be considered highly beneficial: 
• Procedures and risks related to electronic payment processes. 
• Transaction reconciliation 
• Internet banking 
   

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Purpose of the Job    

• This is an exciting opportunity for you to join our dynamic team of Business Analysts at Shoprite. You will be part of delivering business and technology solutions across the Shoprite Group to some of the most recognised South Africa Retail brands and you’ll do it by working on the best of breed of technologies.
• We’re proud to be publicly recognised as a largest private sector employer in South Africa and leading employer in Africa. We focus on attracting, developing and retaining a loyal and committed workforce, dedicated to the Group’s culture and organisational objectives.
• The role facilitates effective and competitive business processes by eliciting, analysing, validating and documenting business organisational and/or operational requirements, providing alternatives and making recommendations. This role plays an instrumental role in the delivery teams to ensure that solutions are delivered according to the business requirements

Job Objectives    

•  Information Seeking & Analysis o Understand and analyse the current business environment.
•  Operate confidently within business strategy, current trends and developments in the retail industry.
•  Improve and maintain the systems and operational processes within a specific domain.
•  Optimize current and potential integrated systems and E2E business processes.
• Analyse and understand the customers (Internal and external) that are impacted, through the use of user journeys, research and/or spending time in the various operational areas. o Analyse and document user requirements and assess the business implication f these to the business process involved.
•  Collaborate with user stakeholders in satisfying these requirements.
•  Propose and document process improvements where appropriate and provide alternatives / options.
•  Assess risks, costs and potential benefits of alternative business process designs. o Develop business rules and monitor the implementation of these rules in the development of the various application systems. o Devises, initiates and drives effective small to meduim change initiatives in own area or department.
•  Facilitation & Influencing
•  Taking ownership to maintain knowledge within a specific area and sharing of that knowledge across the team. This includes interviews, presentations and workshop facilitations with both business & IT.
•  Work closely with Architects, Designers and Business stakeholders to design and implement solutions.
•  Research & Advise on alternatives presented by the technical designers and answer detailed questions regarding the business design.
•  Confidently engage the most appropriate business representatives to obtain input and agreement on alternatives (related to best practise in the industry) that are presented.
•  Plan, arrange and control meetings, workshops and relations with the user during the investigations, design and development of business processes and solutions.
•  Advise stakeholders (within IT and Business) to consider solutions which will work best for the business.
•  Motivate stakeholders to change practises and consider other alternatives.
•  Coaching and mentoring of Junior BA team members.
•  Communication, Building & Maintaining Relationships
•  To build and optimize trusting relationships with business users and IT stakeholders by delivering what was promised and providing comprehensive knowledge and support.
•  Foster a partnership between business stakeholders, IT disciplines and the delivery teams.
•  Collaborating with all disciplines to drive out value adding solutions, and ensuring quick and efficient delivery.
•  Accurately communicating the business requirements to IT to ensure that business needs are effectively and efficiently addressed. Keep Business Users informed of any changes (also accommodate changes in requirements as they are progressively elaborated).
•  Drive and oversee solution assessment and validation.
•  Identify cultural, business and organisational constraints affecting options for change.
•  To train business users, rendering support and facilitating sessions for end-users.
•  Continuously support the business environment, while maintaining an understanding of enterprise business initiatives and objectives, the various line portfolios, current trends and developments in the technology field.
•  Assist with and provide timeous feedback on ad-hoc queries from business stakeholders.
•  Thinking partner and troubleshooter for business problems.
•  Organising, multitasking & time management
•  Strong commitment to project objectives and delivering high quality work.
•  Take responsibility for the timelines within the project plan, of the business analysis effort related to a project.
•  Plan and organise own work and deliver on promises.
•  Focus personal efforts on achieving results aligned to organisation objectives

Qualifications    

•  Degree or Diploma with 3 to 5 years related experience.
•  Business Analysis certification at Practitioner level (ECBA, CCBA), FTI certification or similar

Experience    

• 3 years Business analysis in retail processes
• 3 years Retail industry Experience working within all aspects of the Software Development Life Cycle (SDLC).

Knowledge and Skills    

•  Good process modelling skills
•  Excellent communication, both written and verbal
•  Effective relationship management and collaboration skills
•  Good business and IT acumen
•  Self-starter, with a can-do attitude
•  Customer focused
•  Analytical thinking
•  Results driven  Good planning and time management skills
•  Business understanding of the broader retail industry
•  SAP experience