Procurement Administrator - Longmeadow at ACDC Dynamics SA

Job Description

The ideal candidate will be responsible for managing the purchasing activities and vendor relationships to support the company’s production and operational needs. This includes sourcing materials, negotiating contracts, managing inventory levels, and ensuring timely delivery of goods and services.

This role requires a deep understanding of electrical systems, solar technology and the ability to engage with vendors positively.

Key Responsibilities:

Purchase Order Management

• Reviewing purchase orders and making sure that they are complete and accurate before approving them
• Preparing purchase orders and sending order requests to suppliers
• Updating records and following up with vendors to check if the order is being processed

Contract Management

• Making sure that contracts are issued in accordance with ACDC regulations regarding terms and conditions
• Ensuring that all funds are available before signing contracts with vendors or paying invoices from contractors

Price and Negotiation Management

• Negotiating prices for goods or services to ensure that they are fair market value
• Coordinating bids from vendors and selecting a winning bidder based on merit
• Reviewing bids to determine whether they are reasonable, based on market prices of similar goods or services
• Working with suppliers to negotiate material and order costs and compile cost reports for invoices
• Negotiating to get the best rates possible when necessary

Vendor Coordination and Relationship Management

• Coordinating with vendors to ensure that they deliver on time and meet quality standards
• If issues arise with shipments or orders are incorrect or late, working with the supplier to resolve the issue
• Building strong relationships with key contacts within these companies, working with them closely to fix problems as quickly as possible

Inventory Management

• Managing inventory levels of materials and supplies, ensuring that there is an adequate supply for operations but not too much to go unused
• Monitoring inventory stock, including observing whether the appropriate items have arrived and determining what needs to be reordered
• Monitoring stock to be aware of low supplies to make purchase orders in advance of stock running out

Administrative Support

• Performing inventory and administrative tasks like preparing and forwarding invoices, updating databases, filing, and organizing documents for accounts
• Providing additional administrative support for team members as needed

Skills & Experience:

• Strong technical skills- knowledge of electrical, electronic and solar systems
• Strong administrative skills
• Computer literate
• Negotiation skills
• Good command of the English language (Written & Verbal)

Requirements:

• Matric/ Grade 12 (NSC)
• Ability to work in a fast paced working environment
• Sound knowledge in the electrical field would be advantageous