Procurement Manager - Gqeberha at The South African National Roads Agency (SANRAL)

POSITION OBJECTIVE:

The Procurement Manager is responsible for the management and operation of the Regional Procurement Office and will lead of team of skilled Procurement Officers and Administrators to provide critical procurement administrative functions, support, advice, and compliance to SANRAL’s SCM Policy and Procedures. Combine considerable knowledge of procurement requirements for the corporate and engineering sectors with an in-depth understanding of the transformation agenda. Demonstrate knowledge and understanding of the elements of Supply Chain Management System to ensure the effective and efficient operation of the Procurement Office.

MINIMUM REQUIREMENTS:

• Relevant degree/qualification (equivalent to NQF7).
• Minimum of 10+ years relevant experience in carrying out technical duties in a procurement and contract management environment.
• 3 years’ Managerial OR 5 years’ Supervisory experience.
• Knowledge of public procurement systems including the legal framework of the various regulatory institutions responsible for procurement and transformation for both engineering and corporate procurement.

SKILLS/COMPETENCIES:

• Knowledge of procurement and contract administration policies, procedures, and mechanisms as prescribed by the National Treasury;
• In-depth knowledge and understanding of the Preferential Procurement Policy Act (PPPFA), Public Finance Management Act (PFMA), Treasury Regulations (TR), National Treasury Practice Notes, The Broad-Based Black Empowerment Act (BBBEE) and SCM Guidelines; 
• Knowledge of procurement of Contractors as prescribed by the Construction Industry 
• Development Board; time management – the ability to work under pressure; 
• Planning, organizing, and a high level of administrative skills; 
• Excellent verbal and written skills; 
• Negotiation and facilitation skills; 

WORKPLACE COMPETENCIES

The Successful Candidate will be able to demonstrate the following competencies: -                          

• Maintenance of an integrated Demand Management function;
• Annual Procurement Plan (APP);
• Commodity Management;
• Specification Management;
• Compilation of an Annual Procurement Plan for the region for submission to Head Office for General goods and services Infrastructure projects;
• Review and monitor project approvals through the Bid Specification Committee system against the APP;
• Monthly deviation report to Head Office;
• Ensure a market analysis informs the development of appropriate criteria in the specification;
• Develop strategic sourcing strategies for high volume commodity purchases;
• Oversee the efficient functioning of the Bid Specification Committee system;
• Ensure the Quotations and Bid documentation adhere to the legislative requirements and SANRAL’s Transformation objectives Administration and oversight of the Acquisition Management function;
• Application of authorized processes for quotations and tenders based on National Treasury prescriptions for Supply Chain Management and Preferential Procurement, CIDB Regulations, SANRAL strategies, policies, circulars and guidelines;  
• Application of the Delegations of Authority to ensure accountability of actions and decisions;
• Administration, operation and reporting on the performance of the Regional Bid Committees’.
• Member of the Regional Bid Adjudication Committee (RBAC);
• Reporting requirements for Acquisition Management as per National Treasury and CIDB prescripts: eTender Portal, Central Supplier Database (CSD), iTender System (CIDB), Register of Projects (CIDB) Contract Management Services for Engineering and Non-Engineering projects;
• Oversight and administration of the contract award process;
• Administer, monitor and report on closure of contracts;
• Opening of Purchase Orders and submission of Vendor information to Head Office • Monitoring of contract life-cycle from inception to closure;
• Conduct performance assessments of suppliers (non-engineering) Role Definition: Procurement Manager;
• Prepare performance reports;
• Update relevant business systems with performance information;
• Establish registers for reporting on Contracts awarded (Tenders & Quotations), Variations, deviations, Contract extensions, Claims, Disputes, Cancellation / Termination, Business rescue, Liquidations.
• Administration and oversight of appropriate measures for non-performance or underperformance of suppliers for both infrastructure and non-engineering services;
• Implementation of a comprehensive checklist for tracking and monitoring documentation control Documentation Management Services;
• Administration of an appropriate Document Management system;
• Self-checking and auditing of Quotation and Tender files for completeness of information for the life-cycle of a project Manage risks and the elimination of audit findings associated with the management and operation of a Procurement Office;
• Identify areas of risk and ways to mitigate risks;
• Implement corrective measures to ensure process efficiency and compliance.
• Appropriate management of audit findings and responses;
• Appropriate management of cases of non-compliance to legislation/policy;
• Implementation of consequence management responsibilities Stakeholder Management;
• Effective communication and liaison with all stakeholders;
• Host periodic briefing sessions with staff and management relating to the latest developments in SCM;
• Participate in regional forum discussions on Supply Chain Management with National Treasury (SCM prescriptions);
• Construction Industry Development Board (CIDB Regulations);  
• Department of Trade and Industry (BBBEE legislation);
• Industry associations Role Definition: Procurement Manager;
• Other government bodies’ Leadership and General Management;
• Provide leadership, guidance, and strategic support on all elements of SCM to the staff and management of the regional office;
• Operate effectively in a matrix management environment, both as a team leader and team member at a Regional and Head Office level;
• Development and submission of timeous reports on SCM requirements as specified by Management and/or Head Office and/or Board;
• Management of performance targets for each team member and the strategic targets of the Procurement Unit;
• Participation in the SCM Focus Group meetings;
• Contribute to the development and maintenance of SCM Policy and Procedure Manuals;
• Contribute and participate in the alignment and operation of electronic systems (SAP-SuccessFactors) for standard operating procedures.