Procurement Officer at SARAO - South African Radio Astronomy Observatory

• The role needs to provide input on the process of contracting service providers/suppliers; advise on the payments of contractors; as well as offering support to the Procurement Manager in opening supplier account after carrying out the necessary background checks.

Key Responsibilities:

• Ensure compliance to SCM policies and procedures, rules and regulations, legislative objectives and other related frameworks
• Provide support in the Procuring and Purchasing of goods and services
• Prepare RFQ/RFP/RFO for purchasing of goods and services; Source quotations for purchases in compliance with the regulations; Ensure compliance requirements in terms of SCM thresholds; Advise divisions and assist with preparation of deviations where applicable
• Administer the end-to-end tender and quotation process: terms of reference preparations, tender documents preparation, bid invitations; tender briefings, bid administration; bid evaluation, pre- and adjudication and contract management
• Communicate with the suppliers/vendors to source compliance documents
• Assist in providing secretariat service to the Bid Committees: bid/tender advert, bids/tender documents for advertisements etc
• Request quotation for shipping requirements of goods – imports and exports

Key Requirements:
Qualification:

• Degree in Supply Chain Management/Procurement or related qualification equivalent to NQF 7 Level

Experience:

• Minimum of 3 years in a Public procurement environment fulfilling procurement roles including SCM compliance, procurement and supplier accreditation.
• Experience in advising and assisting requesting areas in purchasing procedures.
• Computer literacy in MS Office packages as well as internet usage.
• Excellent administration skills.

Knowledge:

• Ability to establish reliable sources to supply goods and services.
• Experienced in receiving and recording of invoices from vendors.
• Ability to initiate processes and see them through till the end.
• Sound knowledge of National Treasury Regulations, PPPFA regulations and the PFMA

Additional Notes:

• Professionalism, integrity, reliability independent, forward thinking and proactive champion of best practices procurement and nextlevel transformation.
• Strong time management skills to deliver results to tight deadlines and conflicting priorities.
• Negotiation skills.
• Self-starter.
• Service orientation/client relation.
• Trustworthiness.
• Willingness to learn.
• Team leader and player
• Good interpersonal skills

Closes: November 5, 2024