Procurement Specialist - (PM-L5.8) at Zutari

Position Overview

• The Procurement Specialist will be responsible for managing the procurement process, including the development and documentation of procurement plans and ensuring compliance with project specifications. This role requires expertise in procurement documentation and a strong understanding of industry standards to support project objectives efficiently. The ideal candidate will be adept in coordinating with vendors, internal project teams, and other stakeholders to ensure the timely and cost-effective acquisition of project materials and services.

Key Responsibilities

• Procurement Planning: Develop and execute comprehensive procurement plans to meet project timelines, budget constraints, and quality standards.
• Documentation Management: Prepare, review, and manage all procurement-related documentation, ensuring compliance with project requirements, legal standards, and industry regulations.
• Bid Process Management: Coordinate the bid process, including the preparation of requests for quotations (RFQs), evaluation of bids, in line with Zutari’s policies.
• Cost Management: Work with project teams to ensure procurement activities align with budgetary requirements, supporting cost control and efficient resource allocation.
• Compliance: Ensure all procurement activities comply with regulatory and organizational standards, maintaining accurate and auditable records.
• Risk Mitigation: Identify potential procurement risks and implement strategies to mitigate them, ensuring a seamless supply chain for project needs.
• Stakeholder Engagement: Collaborate with project managers, engineers, and other internal teams to understand and meet project-specific procurement needs.

Qualifications and Requirements

• Education: Bachelor’s degree (BSc) in Supply Chain Management, Engineering, or an equivalent field.
• Experience: Minimum of 3-5 years of experience in procurement, preferably within the engineering or construction sectors.
• Technical Skills: Strong proficiency in procurement documentation, bid process management, vendor negotiations, and contract administration.
• Analytical Skills: Excellent analytical skills, with the ability to evaluate bids, negotiate contracts, and manage supplier performance.
• Attention to Detail: Strong attention to detail in procurement documentation and compliance, ensuring all records meet project and legal requirements.
• Communication Skills: Excellent written and verbal communication skills, with the ability to collaborate effectively with internal teams and external vendors.
• Problem-Solving Abilities: Demonstrated capability to handle procurement challenges, adapt to changing project demands, and resolve issues effectively