Professional Assistant & Office Manager at Kontak Recruitment

• Seeking a highly organised and professional, Professional Assistant & Office Manager to support daily operations within a small, corporate office environment.
• This role is suited to an experienced individual who can manage office administration, provide executive support, and assist with financial and reporting functions while ensuring the smooth running of a team of approximately five staff members.
• The successful candidate will work closely with management, providing day-to-day administrative support, coordinating travel arrangements, and maintaining strong financial oversight.

Minimum Requirements:

• Matric with Mathematics and Accounting (higher grade) or a relevant tertiary qualification including Accounting 1
• Minimum 5–8 years’ experience as a Professional Assistant or Office Manager within a corporate environment
• Strong administrative and organisational skills
• Strong communication skills (verbal and written)
• Advanced computer literacy (MS Office – Excel essential)
• Experience working on Pastel (essential)
• Strong financial understanding including invoicing, reconciliations, and reporting
• Ability to work independently and manage multiple responsibilities
• Professional, reliable, and detail-oriented

Duties and Responsibilities:
Office Management & Administration

• Manage day-to-day office operations and ensure smooth functioning of the office environment.
• Provide general administrative support to a team of approximately five staff members.
• Coordinate office activities, supplies, and general operational requirements.

Executive & Professional Support

• Provide direct administrative support to management, including scheduling and coordination.
• Manage travel arrangements, bookings, and itineraries for technical staff.
• Handle day-to-day coordination tasks and ensure effective time management for key personnel.

Financial Administration & Reporting

• Assist with invoicing, reconciliations, and financial reporting.
• Maintain accurate financial records and support basic accounting functions.
• Provide financial oversight support to management using Pastel and Excel.

Coordination & Communication

• Act as a central point of contact within the office.
• Ensure effective communication between team members and management.
• Support operational coordination across the business.