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  • Posted: May 12, 2025
    Deadline: Not specified
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  • Fives, an industrial engineering group, designs and supplies machines, process equipment and production lines for the world's largest industrial players. Fives'​ multisector expertise provides a global vision of industries and markets that yield a continuous source of innovation. The Group's industry knowledge and depth of experience enable the managem...
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    Project Administrator

    Primary Purpose

    • To provide both operational coordination and administrative support to ensure the successful planning, execution, and close-out of manufacturing projects on-site at the aluminium smelter. The role supports project managers, engineers, and site teams by ensuring effective communication, resource tracking, documentation, and project reporting.

    Accountabilities

    • Assist in planning and scheduling project activities across various workstreams.
    • Monitor project progress, ensuring milestones and deliverables are met on time and within budget.
    • Coordinate internal teams, subcontractors, and suppliers to ensure seamless execution.
    • Track material deliveries and manage site logistics in alignment with the project schedule.
    • Support HSE compliance by ensuring documentation and site access is in place.
    • Attend meetings, take minutes to ensure action items are captured and followed up.
    • Maintain accurate project documentation, including scope changes, schedules, purchase orders, and correspondence.
    • Prepare and distribute reports (daily/weekly/monthly) for internal use and client submission.
    • Capture and update data in project management systems and trackers.
    • Support invoicing processes by tracking completed work and collecting relevant documentation.

    Problem Solving

    • Strong organizational and multitasking skills
    • Excellent communication and interpersonal skills.
    • Proficient in project management software and tools (e.g., MS Project, Primavera, etc.).
    • Knowledge of construction processes, standards, and best practices.
    • Ability to read and interpret construction plans and specifications.
    • Strong problem-solving skills and attention to detail.

    Key Relationships           

    • Build and maintain professional relationships with sub-contractors, internal project team and other departments of the company to ensure the success of the project.
    • Develop and strengthen relationship with customers and particularly with end-users.

    Internal / External Impacts

    • Knowledge of the Process is required to operate, monitor and maintain direct area of accountability and complete necessary work as per the accountabilities mentioned above.
    • Understand how changes to process conditions affect the area process outputs and how this impacts on other areas of the site from a compliance perspective.
    • Liaise with external auditors on completion of yearend audit
    • Provide financial support to the project teams, finance teams and business development teams, acting as the central point between the Finance function and other departments

    Education & Qualifications

    • National Diploma or equivalent qualification in Project Management, Engineering, or related field.

    Relevant Experience

    • 3+ years’ experience in a project coordination/administration role, preferably in an industrial or manufacturing environment.
    • Previous experience on heavy industrial sites (e.g., smelters, refineries, or similar) is an advantage.
    • Strong MS Office skills (Excel, Word, Outlook) and project tracking tools (e.g., MS Project, Primavera, or similar).
    • Knowledge of procurement and invoicing processes.
    • Excellent communication, organisational, and problem-solving skills.
    • Ability to work in high-pressure environments and adapt to shifting project demands.

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to Fives on career.fivesgroup.com to apply

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