Project Administrator: Projects - (406) at Financial Intelligence Centre (FIC)

KEY PERFORMANCE AREA

Internal/external coordination and administration

• Liaise with and maintain effective with relevant stakeholders (internal and external).
• Assist with the organisation of meetings and associated arrangements on behalf of the Division.
• Manage meeting information (e.g.   compilation of agendas, minute taking, attendance registers, information sharing and capturing/updating, recordkeeping, follow up actions, general administration etc.)

Administration:

• Maintain filing system including electronic filing in accordance with relevant organisational policies and procedures. 
• Record all incoming and outgoing documents, and confidential information to relevant systems/databases/as per requirements. Do data capturing on applicable database and case management system.
• Perform secretarial functions, including drafting of documents, memos and letters.
• Register and maintain stakeholder information database and case management system.
• Perform case flow/case management and project plan administration as per system requirements.
• Ensure the timely sharing/dissemination of information upon request.
• Maintain and update data on SharePoint, Excel, goAML and Ms Teams
• Perform any other administrative needs that may arise and ad hoc functions.

Project Administration

• Administration support to projects
• Updates and monitors cases, Action Items, and presentations. 
• Updates and follow-up and Action Items for reporting
• Proactively and assertively addresses issues as they arise. 
• Prepare and assist with on-boarding of new resources in the Fusion Centre
• Administration support to the project manager
• Assist in creating requisitions and follow up on procurements of Fusion Centre related matters.

EDUCATION, SKILLS, AND EXPERIENCE

• Diploma in Administration or Project Management  
• Minimum 3 years’ experience in project administration. 
• Proven MS Office Skills