Project Portfolio Manager at Robert Walters

Key Responsibilities

Portfolio Process Management

• Contribute to portfolio planning, prioritization, and investment alignment processes to ensure strategic coherence across initiatives.
• Support resource allocation and capacity management to ensure optimal use of organizational capability across projects.
• Assist in managing portfolio financials, including budgeting, forecasting, and cost performance tracking.
• Support portfolio governance through structured stage-gate reviews and delivery health assessments using process automation and reporting tools.
• Coordinate portfolio-level risk, dependency, and benefit realization tracking.

Portfolio Performance Insights

• Contribute to the continuous evolution of a portfolio management framework encompassing investment performance, delivery health, and financial efficiency.
• Produce portfolio views and analysis using enterprise tools such as JIRA and Power BI.
• Facilitate forward-looking assessments to identify delivery constraints, emerging risks, and optimization opportunities.

Data Analytics and Interpretation

• Translate complex datasets into trends and KPIs supporting portfolio planning and execution decisions.
• Apply predictive and diagnostic analytics to assess portfolio maturity, resource utilization, and benefits realization.
• Promote a data-driven approach to portfolio performance management by integrating insights into regular governance processes.

Data Quality and Governance

• Establish and maintain robust data quality standards across all portfolio management systems.
• Ensure consistency and integrity of data used in investment, financial, and governance reporting.
• Collaborate with IT and Operations teams to enhance the efficiency and reliability of portfolio data pipelines.

Strategic Stakeholder Engagement

• Act as a trusted partner to senior leaders by simplifying complex portfolio data into actionable information.
• Provide portfolio-level recommendations at Executive Committees or Investment Committees.
• Coach project teams on portfolio process maturity, data interpretation, and decision-making practices.

Continuous Improvement & Automation

• Streamline portfolio management processes through automation, integration, and standardization.
• Drive continuous improvement by adopting new tools, methodologies, and performance measurement approaches.
• Champion innovation within the PMO to enhance transparency and delivery agility across the portfolio.

Key Success Criteria

• Effective management of portfolio processes across planning, resource allocation, and financial tracking.
• Demonstrable improvements in delivery efficiency and value realization.
• Enhanced confidence in data integrity for portfolio governance.
• Evidence of actionable insights driving improved prioritization and investment decisions.

Qualifications & Experience

Essential:

• 4–6 years’ experience in portfolio management, PMO operations, or enterprise project governance.
• Proven experience managing financials for portfolios as well as resource allocations and performance metrics.
• Experience implementing or maintaining enterprise-level portfolio management frameworks.

Preferred:

• Bachelor’s degree in Business Analytics, Information Systems, Finance or related field.
• Certifications such as PMP, PRINCE2, PMI-PBA or equivalent are advantageous.
• Familiarity with enterprise PPM or tracking systems (e.g., JIRA or Power BI).