Property Administrator at Shoprite Group of Companies

Purpose of the Job    

Please note: This is a temporary contract role. Candidates MUST be able to speak/read/write in Portuguese.

• Join the Shoprite Group as a Property Administrator based in Centurion where you will provide essential administrative support to the property management function.
• This contract role requires strong experience in lease and debtor administration, financial transactions, utility recoveries, and supplier management, supported by advanced MS Office skills and SAP RE experience.
• With a minimum of three years’ experience in property administration, you will be responsible for coordinating lease agreements, processing tenant invoicing, monitoring debtor accounts, and maintaining accurate financial and supplier records.
• Your attention to detail, problem-solving abilities, and strong interpersonal skills will support efficient property operations while ensuring compliance with company policies and procedures.
• Join a dynamic, fast-paced environment within Africa’s largest food retailer and contribute to effective property services and stakeholder engagement across a diverse portfolio.

Job Objectives    

Lease and Debtors Administration

• Coordinate the administration of lease agreements and related property documentation, ensuring records are accurate, up to date, and compliant with applicable requirements.
• Support tenant billing processes by preparing, validating, and processing invoices in accordance with lease agreements and established timelines.
• Monitor debtor accounts, follow up on outstanding balances, and assist with recovery processes to support effective cash collection.
• Maintain lease, tenant, and debtor records across relevant systems and databases, ensuring data accuracy and completeness.
• Liaise with tenants and internal stakeholders to resolve billing, lease administration, and account queries.

Financial Administration and Reporting

• Process and monitor payments, receipts, bank allocations, and financial transactions in accordance with approved procedures.
• Perform reconciliations and investigate variances to ensure accurate financial records and reporting.
• Support month-end and reporting activities by compiling financial information, maintaining supporting documentation, and preparing standard reports.
• Assist in monitoring recoveries, expenditure, and revenue-related transactions to support financial compliance and control.
• Maintain financial records and documentation in accordance with company policies and audit requirements.

Utilities and Recoveries Administration

• Coordinate utility billing and recovery processes, ensuring charges are accurately calculated, allocated, and recovered from tenants where applicable.
• Monitor utility accounts and consumption information, resolving discrepancies and escalating issues where required.
• Maintain records relating to utility recoveries, charges, and supporting documentation.
• Support the tracking and reporting of utility-related costs and recoveries across the property portfolio.

Supplier and Vendor Administration

• Coordinate supplier onboarding, documentation, and contract records to ensure compliance with governance requirements.
• Process supplier invoices and support payment administration, ensuring accuracy and adherence to agreed timelines.
• Liaise with suppliers regarding account queries, payments, and supporting documentation requirements.
• Maintain supplier databases, records, and correspondence to support efficient property operations.
• Support the management of supplier relationships through effective administrative coordination and follow-up.

Operational and Administrative Support

• Maintain property, tenant, supplier, and financial records to ensure effective document management and audit readiness.
• Prepare reports, schedules, and administrative documentation to support operational decision-making and stakeholder requirements.
• Coordinate administrative activities across multiple property portfolios, ensuring timely completion of tasks and adherence to service standards.
• Provide administrative support to the broader property team, ensuring efficient execution of operational processes and stakeholder communication.

Qualifications 

• Diploma or certificate in Office Management or a related field - (essential).

Experience    

• +3 years’ experience in a properties/facilities administration environment or similar with knowledge providing administrative and organisational support to a team and engaging with clients and stakeholders across functions and levels - (essential).
• Strong proficiency in MS Office including Word, Excel, PowerPoint, Teams and Outlook - (essential).
• Working knowledge of property management system, preferably SAP RE - (essential).
• Knowledge of financial management principles for budgeting - (desirable).

Knowledge and Skills    

• Property administration experience
• Lease administration knowledge
• Debtor and tenant account management
• Utility recoveries knowledge
• Supplier/vendor administration
• SAP RE experience
• MS Office (Excel, Word, Outlook)
• Financial transaction processing
• Reporting and record management

Closing Date    

• 2026/07/19