Proposals Administrator - Chloorkop at FLSmidth

Role Purpose:

• Manage all RFQ’s, prepare refurbishment proposals and liaise with internal and external stakeholders.

Your responsibilities

RFQ

• Receive and register all RFQ’s within the company system and communicate to the planning team.
• Update the production minutes daily.

Proposals

• Compile proposals for refurbishments and upgrading of equipment including the technical and commercial aspects.
• Coordinate input from various departments, including, but not limited to engineering, legal, sales and planning to develop proposals in line with customer expectations.
• Handle complex proposals supported by risk assessment, cash flow, scope of supply definition and project schedules.
• Ensure that the Scope of Work is properly defined in conjunction with the client, planning and workshop departments.
• Review Engineering reports and confirm that the scope of refurbishment is aligned with the proposal before submitting both documents to the client or sales team.
• Review previous refurbishment jobs for cost comparisons.
• Ensure that cost estimates are accurate and in line with the Scope of Work.
• Review the Terms and Conditions of Contract and liaise with the legal department.
• Submit proposals and negotiate the final Scope of Work and Conditions of Contract.
• Formulate cost break downs from estimates for scope of supply.

Purchase Orders

• Pro-actively follow up on quotations and expedite orders with the sales team.
• Upon receipt of a Purchase Order, verify price, SOW, lead time and commercial terms are in line with the proposal and are still valid.
• Prepare order acknowledgement and hand over to the planning team for execution.

General

• Maintaining records of customer communications and sales activities.
• Ensure that the sales team are kept informed of any key developments relevant to their accounts.
• Compile and keep updated proposal documentation and master templates
• Must be able to independently manage a challenging workload when faced with unexpected changes in priorities and deadlines.

What you bring

• Experience (5+ years) in a similar position within a service mining environment.
• Demonstrated costing, proposals, commercial and scheduling skills.
• Knowledge on FLS mining equipment would be beneficial.
• Relevant tertiary qualification.
• Strong customer service skills.
• Excellent communication skills, verbal and written.
• Good negotiation skills.
• Able to apply one’s knowledge & experience in problem solving.
• Extensive MS Projects, Excel and Word experience.