Provincial Office Administrator (Montana) (Pretoria) at AVBOB South Africa

Description

• We are looking for an individual with secretarial and excellent customer services eperience to work with the Pronvincial Structure to ensure that work is peformed efficiently, effectively and accurately. 
• You will be working for a well-established company that is over 100 years old with strong values.  An organization that values employee development and rewards excellent performance.

Responsibilities

• General reception duties to manage visitors
• Circulation and recording of all mail
• Render administrative duties to Area Managers
• Handle enquiries and give support related to responsibilities of Area Managers, Insurance offices and external supplies
• Back up for Area Manager with tasks when they are travelling
• Organize and coordinate meetings, training facilities and events
• Attend meetings and take minutes during those meetings
• Prepare refreshments for meetings
• Managing diary for training room bookings for life office meetings and training
• Maintain, utilize and back up provincial filling system
• Managing of the information bus on behalf of the province
• Assist with duties in museum where necessary
• Administer Area Managers Leave
• Manage Promotional Items
• Coordinate Provincial and Area Offices Functions
• Compile Consolidated Sponsor Report Monthly
• Scheduling monthly one on one meetings with area managers
• Quarterly meetings and team meetings
• Provincial Manager Itinerary
• Keep updated COC certificates for mortuaries and electricity
• Petty cash management and monthly reconciliation thereof
• Follow up on outstanding claim payments and manage quotations and load on facility management system
• Follow up on outstanding payments from suppliers
• Buy groceries for office
• Manage the water and electricity account for Provincial office
• Send electricity claims of branches to the relevant departments and follow up to ensure payments are made on time and general office duties

Requirements

• Grade 12
• Clear ITC
• Clear criminal record
• Knowledge of and experience in Life Assurance industry, preferably in a Credit Service/Policy maintenance environment of at least two to three (2-3) years'
• Experience in AVBOB production system will be an advantage
• 2 - 3 years’ office administration/ secretarial experience
• Advanced Micro Office: Word, PowerPoint, and Excel at advanced level
• 45 - 60 words a minute typing skills
• Good communication skills (English and two African languages)