Provisioning Administrative Officer: Purchasing & Stores Management: Sekhukhune District at Limpopo Department of Social Development

key Performance Areas

• Develop a purchasing plan or strategy. Purchase goods and services that meet user’s requirements. Ensure that contractual obligations are met. Administer the flow of orders as well as ensuring that all orders are invoiced.
• Receive and process requisition. Ensure that the service level agreements are met. Monitor and make quality assurance of the incoming and outgoing requisition.
• Ensure that requisitions are in line with the BEE as well as the South African Vendor Market Perform purchasing management services. Provide stores management services.
• Maintain record keeping in issuing and receiving of stock. Monitor stock-taking. Identify needs and prepare request to purchase. Ensure that stocktaking and stock counting is done appropriately.
• Ensure the stock take report is signed by the district head / Institution Head and all committee members and thereafter submit the report to the provincial office. Receive stock from the suppliers.
• Issuing of stock to customers. Coordinate disposal of damaged stock. Ensure alignment of physical stock against LOGIS.

Prerequisites

• An appropriate qualification at NQF level 6 or equivalent qualification in Financial Management/SCM /Procurement Management as recognized by SAQA as recognised by SAQA.  
• 1 - 2 years’ relevant experience.  Valid motor vehicle driver’s licence (with the exception of persons with disabilities).

Person Profile

• Knowledge of Public Service Regulations, Acts, policies and procedures. Knowledge of Public Finance Management Act (PFMA). Good communication and listening skills, Good interpersonal relationship, Ability to handle pressure.
• Conflict management. Policy analysis and interpretation skills. Report writing skills. Problem analysis and analytical thinking. Honesty and confidentiality, customer care skills. Logis literacy.