Receptionist - Johannesburg at Unique Personnel

Job Description    
Key Responsibilities:

• Professionally greet and direct visitors, clients, and staff members as they enter the office.
• Answer and direct phone calls, take messages, or route calls to the appropriate person or department.
• Receive, sort, and distribute incoming mail, packages, and deliveries. Prepare outgoing mail and arrange for couriers when needed.
• Schedule and manage appointments and meetings, and ensure that meeting rooms are prepared with necessary supplies and equipment.
• Ensure the reception area and common areas are tidy, organized, and presentable at all times.
• Provide administrative support to various departments, including data entry, filing, document preparation, and other clerical duties as needed.
• Keep track of office supplies, reorder items when necessary, and ensure stock levels are maintained.
• Assist clients and staff with inquiries, providing accurate information or directing them to the appropriate resources.

Inherent Requirements    

• Matric; additional certification in office administration or related fields is a plus.
• Previous experience in a receptionist or customer service role preferred.
• Excellent verbal and written communication skills, with a friendly and professional demeanor.
• Competent in using Microsoft Office Suite (Word, Excel, Outlook) and office equipment such as printers, scanners, and multi-line phone systems.