Recruitment Officer - 6 Months Fixed Term Contract at ADvTECH

OVERALL PURPOSE OF THIS JOB:

Under the supervision of the HR Officer, the Jnr Recruitment Officer will assist with all the recruitment and onboarding functions of the HR department.

KEY RESULT AREAS

• Posting job ads - Ensure that all job postings for perm and FTC appointments are checked for accuracy, conform to company requirements, and are posted timeously on all relevant platforms.
• Communication - Communicating with line managers on critical requirements of vacancies to be able to source right candidates for the vacant roles.
• Handling incoming applications and collating received documentation (CV, copies of qualifications etc) -Receive and collate all incoming applications, both physical and digital, and must ensure that candidate documentation is secured and is filed for completeness and ease of access in accordance with the provisions of the Protection of Personal Information Act (PoPIA).
• Shortlisting & screening - Shortlisting and screening applications in accordance with all job requirements
• Organizing interview appointments - Arrange appointments with hiring managers and candidates, and follow-up with reminders, as required. Use schedule assist to arrange interview appointments with hiring managers.
• Conduct Interviews – Attend Interviews and ask relevant interview questions in relation to the vacant role requirements.
• Minuting Interviews, meetings, and discussions - Minute all meetings, discussions, and even informal sessions, as well as collate the minutes and file them for later reference.
• Welcoming Interviewees - Arrange to meet the employee at reception to welcome them and show them to the interview venue.
• Maintaining ongoing contact with candidates - Maintain regular contact with all candidates, providing updates, requesting further information, and giving feedback.
• Organizing or conducting reference checks - Check references provided by candidates and others where required either telephonically or via email. File the responses correctly.
• Preparing regular reports on ongoing recruitment activities (Recruitment Tracker) - Regular progress reports and updates on the recruitment tracker must be constantly updated, ensuring accuracy, completeness, and timely delivery.
• Outbound or proactive searches - Assist with proactive searches, including sector searches, potential candidate identification, or social media profile searches.
• Assisting With General Office Admin - Routine office tasks such as File audits, and assisting with daily HR admin duties as and when required
• POPIA - Adheres to the provisions of the Protection of Personal Information Act (PoPIA) in all matters relating to the onboarding of new employees and the associated HR and payroll administration.
• Sign On – Prepare sign on pack and send to employee to complete all sign on documentation. Forward all signed documents to the HR Officer prior to starting date.
• MIE – Ensure MIE checks are completed as per policy prior to employment.

QUALIFICATION & EXPERIENCE REQUIREMENTS:

• Studying towards an advanced Certificate/Diploma/Degree in business, Human Resources or related field
• 1 year experience in recruitment/administration.

COMPETENCIES REQUIRED:

• Excellent communication and interpersonal skills
• Ability to work independently and with a team
• High Willingness to learn.
• Highly organized with excellent time management skills
• Proficient in Microsoft Office and applicant tracking systems
• Organising Skills
• Analytical Skills