RM, Administrator TES (108246) at Sasol

Purpose of the job 

• Provide expert services to execute on temporary employment services (TES) contracts and ensure compliance on TES transactions.  Manage client, supplier and internal relationships.
• Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.

Minimum Qualification and Experience required

• Grade 12 / equivalent.
• 5+ relevant years
• SAP MM and PtP process execution
• SAP HR (wish)

Key Accountabilities

Business results

• Facilitation:  Particular focus is on customer support as well as engaging with Suppliers to effectively use SAP and other systems to, to ensure delivery of TES resources to site on time in full, complying with minimum standards and labour legislative guidelines.
• Integration: Using various systems and process for the successful recruitment, engagement, tenure of resources, invoicing and demobilisation.
• Partnership Leadership: Persuades and influences stakeholders; builds relationships and partnerships for win-win outcomes. Builds teams and creates synergies through working across boundaries.

Recruitment Description / Key Accountabilities

• Operates within a process and transactional driven environment with a customer and service delivery focus.
• Fully integrated Supply chain- and labour management processes from on boarding to de-mobilisation of TES resources.
• Supplier Management
• Daily interaction with Suppliers on sourcing, mobilisation, time-and -pay queries, demobilisation of TES resources.
• Apply a collaborative and consultative approach which consistently meet business needs.
• Participate in regular meetings with Suppliers, site agents, Medical, Induction and Permit Offices.
• Customer Support
• Provide training and guidance to line clients on the use of the TES process and systems
• Scope clarification on TES requirements and job cost estimations.
• Collaborate and support on resolving pay- and other related queries.

Sourcing

• Receive requests for TES from line clients.
• Manage sourcing through TES outline agreements.
• Facilitate selection of resource, clarification of scope and job cost estimate and creation of PR/PO.
• Administer action against notification (Engagement, Termination, Replacement etc…).

TES On-boarding

• Liaise with permit office, medical and training centres where required to facilitate the mobilisation of resources.
• Verify that TES resources have undergone medicals, inductions and training and badging.
• Correct engagement of resources on PS3 and activation on PTMW.

Compliance

• First line assurance on executing on the TES contracts, complying with Sasol standards and requirements, following the PtP process, and labour legislative requirements e.g. notice periods.
• Query non-standard customer expectations.

Shutdown execution

• Participate in shutdown recruitment initiatives as and when required.
• Create shutdown notifications, co-ordinate and expedite on TES resource requirements
• Liaise with relevant stakeholders to facilitate the seamless mobilisation of resources to site during shutdowns.

Reporting

• Compile and distribute reports on volumes, cost and potential risk to customers.

Certification & Professional Membership

• None

Competencies

• Analytics: The systematic computational analysis of data or statistics
• Business Acumen: An intuitive and applicable understanding of how a company or unit makes money.  Displays a thorough understanding of what drives profitability.  Maintains a market-focused approach to business.  Keeps an overall big picture understanding of the business and its interrelationships enabling a person to make better business decisions.  The ability to make good business judgments and quick decisions in a manner that is likely to lead to a good outcome.
• Decision Making: Ability to know when and what decisions should be made and to make several decisions simultaneously in a fast-paced, rapidly changing environment.
• Problem Solving: Is a step-by-step process of defining a problem, searching for information, and testing a series of solutions until the problem is solved. In involves critical thinking, analysis and persistence.
• Tech Savvy: Knowledge of the Information Technology Industry including trends, emerging technology, best practices, competition, regulations, and legislation.
• Total Quality Management: The strategy for continuously improving the quality of process output, based on five fundamental principles of Customer Focus, Continuous Improvement, Measurement, Total Involvement and Systematic Support.

Closing Date: 10th, May 2022