Scanning Clerk at Tsebo Solution

• Tsebo Facilities is looking for a Scanning Clerk to accurately scan, organise, maintain, and manage physical and electronic records, ensuring that company documents are securely stored, easily retrievable, and handled in line with organisational policies and regulatory requirements. The role supports operational efficiency by maintaining high standards of accuracy, confidentiality, and customer service.

Duties & Responsibilities    

• Scan, index, and upload physical documents into approved electronic document management systems
• Catalogue, file, and store hard-copy and digital records in an orderly and traceable manner
• Maintain accurate and up-to-date document registers and databases
• Retrieve documents and records promptly upon request by authorised staff
• Identify records due for archiving or disposal in line with retention schedules and company policy
• Ensure confidential and sensitive information is protected at all times
• Maintain cleanliness, order, and compliance within the onsite archive room
• Adhere strictly to internal procedures, quality standards, and health and safety requirements
• Provide professional and courteous service to internal and external stakeholders

Skills and Competencies    
Technical and Functional Skills

• Competence in using scanners, computers, and electronic file management systems
• Accurate data capturing and document indexing skills
• Strong organisational skills with high attention to detail
• Time management and ability to meet deadlines
• Ability to lift and move archive boxes and files safely
• Clear verbal and written communication skills
• Customer-focused approach to service delivery

Behavioural Competencies

• Follows instructions, procedures, and policies consistently
• Demonstrates integrity and maintains confidentiality at all times
• Works effectively both independently and as part of a team
• Manages pressure and meets work demands calmly and professionally
• Shows resilience and adapts positively to change
• Maintains a professional image and strong work ethic
• Pays close attention to detail with a methodical approach
• Demonstrates customer centricity and respect when engaging with others

Qualifications    

• Matric / Grade 12 (essential)
• Administration or Records Management certificate (advantageous)
• 3–5 years’ experience in an administrative, records, or document management environment

Deadline:16th April,2026