Secretary Innovation Office Research & Engagement Portfolio at Nelson Mandela University

CORE PURPOSE OF JOB

• To provide a secretarial, financial and logistical support service for the Innovation Office

KEY PERFORMANCE AREAS

• The Innovation Office at the Nelson Mandela University is responsible for the identification, protection, and management of the Nelson Mandela University’s intellectual property (IP). The Innovation Office manages a number of projects and is involved in spin-off and start-up companies. The Secretary for the Innovation Office will form a key part of the team responsible for secretarial, financial, and logistical support for the office.

KEY PERFORMANCE AREAS:

• Secretarial and administrative support
• Contracts filing and information management
• Patents filing and IP register management
• Budgeting and financial administration
• Assist Nelson Mandela University spin off companies with administrative tasks

CORE COMPETENCIES

• In-depth understanding of office administration practices
• Able to work across multi-disciplinary areas
• Able to work with academics, professional support staff and students from a wide range of disciplines
• Strong organisational skills
• Budgeting and financial management skills
• Ability to handle multiple tasks given by different people and to prioritise tasks
• Understanding of the basic patenting process and key milestones for patent applications
• Experience in event management and logistics for meetings, workshops and seminars
• Ability to work independently as well as with teams
• Computer literate in MS Office
• Strong verbal communication and interpersonal skills
• Ability to maintain confidentiality
• Be customer focussed, discrete and recognise confidential information with integrity
• Ability to work under pressure
• Good public relations skills

DESIRABLE ADDITIONAL QUALITIES:

• Trustworthy and able to work without daily supervision; excellent team work ethic; values honesty, integrity and transparency.
• Excellent knowledge and several years of experience working with an enterprise resource planning system, preferably the ITS Integrator system
• A degree or diploma in a relevant area will be an advantage but is not a requirement

REQUIREMENTS
 
MINIMUM REQUIREMENTS

• Matric
• Five years relevant experience in a similar role, where core competences have been gained