Senior Admin Officer at City of Tshwane

(2 POSTS) Reference Code: ECDE144-2024 (E)

Application Requirements:

• Grade 12.
• At least two years of relevant experience in office administration, particularly in building plans management within local government.
• Supervisory experience will be an added advantage.
• A valid driving licence will be an added advantage.
• Computer literacy with proficiency in Word, Excel, PowerPoint, and GIS.

Personal Attributes/Competencies:

• Strong communication skills.
• Integrity and analytical thinking.
• Willingness to accept responsibility and attention to detail.
• Ability to meet strict deadlines and work under pressure.
• Ability to handle difficult customers.
• Teamwork and independent work capabilities.
• Good interpersonal skills.

Primary Functions:

• Supervise the functions of the subsection (regional office) building office.
• Serve as the first point of contact for public enquiries (in person, phone, email, fax) related to the subsection.
• Provide administrative support for the submission and approval process of site development and building plan applications.
• Receive applications, calculate fees, issue receipts, open files, and verify documentation.
• Capture information on the computer and circulate files to relevant departments for comments.
• Notify applicants of necessary corrections or approvals by phone.
• Administer bookings for building inspections and list them for the building surveyor.
• Manage and archive building and site development plans, maintaining file order and neatness.
• Retrieve records (electronic or hard copy) upon public request.
• Participate in subsection (regional office) meetings.

Application Requirements:

• Grade 12.
• At least two years of relevant experience in office administration, particularly in building plans management within local government.
• Supervisory experience will be an added advantage.
• A valid driving licence will be an added advantage.
• Computer literacy with proficiency in Word, Excel, PowerPoint, and GIS.

Personal Attributes/Competencies:

• Strong communication skills.
• Integrity and analytical thinking.
• Willingness to accept responsibility and attention to detail.
• Ability to meet strict deadlines and work under pressure.
• Ability to handle difficult customers.
• Teamwork and independent work capabilities.
• Good interpersonal skills.

Primary Functions:

• Supervise the functions of the subsection (regional office) building office.
• Serve as the first point of contact for public enquiries (in person, phone, email, fax) related to the subsection.
• Provide administrative support for the submission and approval process of site development and building plan applications.
• Receive applications, calculate fees, issue receipts, open files, and verify documentation.
• Capture information on the computer and circulate files to relevant departments for comments.
• Notify applicants of necessary corrections or approvals by phone.
• Administer bookings for building inspections and list them for the building surveyor.
• Manage and archive building and site development plans, maintaining file order and neatness.
• Retrieve records (electronic or hard copy) upon public request.
• Participate in subsection (regional office) meetings.