Senior Administration Officer (Hydrological Data Archive) at Department of Water and Sanitation

Requirements

• An appropriate recognized National Diploma (NQF Level 6) in Public Administration /Public Management /Administrative Management/ Office Administration or Management.
• Three (3) to (5) years’ experience in general administration related activities.
• Knowledge of Financial Administration and Records Management. The disclosure of a valid unexpired driver’s license.

Duties

• Responsible for the collection, organization, preservation, and retrieval of Hydrological Gauging weir’s records and surface water flow gauging weir calibration reports. Ensure the maintenance of accurate and accessible archives, supporting efficient information management and regulatory compliance.
• Co-ordinate the development of administrative documentation for projects including attendance registers, Codes of Conduct, Confidentiality Agreements and claim forms.
• Maintain an electronic database of appointees for different projects, coordinate and maintain office and logistical activities such as subsistence and travel claims, filing and scanning of documents, requisition of stationery, printing, document binding, e-mail, deliveries and other requests.
• Provide effective records management services to the Business Unit. Maintain records of all Files, correspondences, and Registers. Organizing, classifying, and maintaining physical and digital records in a systematic manner. Ensuring the long-term preservation and conservation of documents and other archival materials.
• Maintaining and updating archive databases, ensuring accuracy and accessibility of information. Scanning documents and managing the filing system, both physical and electronic. Maintenance of the hydrological gauging weir records filling room. Supervise subordinates.