Senior Administrative Officer: Two Year Fixed Term: Re-advertisement at Central Energy Fund (CEF)

JOB PURPOSE:

• To provide high-level executive, governance, administrative, and strategic support to the Chairperson of CEF, ensuring effective Board coordination, governance compliance, and operational efficiency.

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

• National Diploma (NQF 6) in Management Assistant/Administrative Management/Public Management/Administration/ Office Management or equivalent qualification.
• 3-5 years' experience in performing secretarial or administration functions of which 2 years must be in supporting executive functions.
•  Secretarial diploma or bachelor's degree (NQF7) will serve as an added advantage.
•  Bachelor's Degree (NQF 7) in related field will serve as an added advantage.

DESIRED ADDITIONAL SKILLS/ COMPETENCIES:

• PFMA, Treasury Regulations, King IV, POPIA, public sector governance, petroleum/energy sector exposure (advantageous).
• Executive administration and Stakeholder management
• Excellent oral and written communication skills
• Attention to detail, Ability to filter information and assess deadlines
• MS Office, MS Excel, PowerPoint, Governance coordination and Minute-taking.  
• Professionalism, Confidentiality and Emotional intelligence
• Political awareness and Resilience

KEY PERFORMANCE INDICATORS:

Provide efficient office management function in the Office of the CEO

• Continuously update, maintain and manage the Chair’s diary – namely: meeting schedules, attendees, venues and agendas
• Prepare draft responses on correspondence, queries, from internal and external parties, including draft Executive Summaries
• Route all queries and/or complaints to the responsible persons
• Receive, check and collate all Executive reports submitted to the Chair
• Review all Executive Summaries that are submitted for the Chair’s attention
• Ensure that Board and EXCO packs submitted are correct and complete before submission for the Chair’s approval
• Develop and maintain a follow-up plan on all outstanding matters and resolutions

Ensure that all administrative functions are efficiently and effectively carried out

• Type letters, memoranda, reports and representations on behalf of the CEO. These will include compiling Excel spreadsheets, PowerPoint presentations and Project Plans
• Develop and maintain an accurate record of papers and electronic correspondence on behalf of the CEO
• Keep and retrieve files

Stakeholder Management & Government Interface

• Provide a liaison function between the Office of the Chair, Executives and external stakeholders
• Relay messages to Executives and employees.
• Screen, answer, transfer and make calls on behalf of the Chair
• Act as link between the Chair, Executives, external stakeholders and the different business units
• Communicate daily with the Chair to discuss meeting requests, upcoming engagements, invitations and other requests
• Schedule meetings on behalf of the Chair and their direct reports, committees and groups to which they are a member
• Escalate any urgent matter to the Chair

Provide efficient logistical functions

• Coordinate travel (both local and international) and accommodation requirements, include any visa applications, ensuring that the Chair’s travel is without incident
• Coordinate events that are sanctioned by the Chair.
• Capture requisitions on SAP (contractual equipment, catering, buying of equipment, e.g. laptops)
• Arrange refreshments in the Office of the Chair
• Provide a service that is in line with the Chair’s work habits and preferences
• Ensure that stationery is requested at all times

Governance & Compliance Coordination

• Prepare Board packs, maintain registers, ensure PFMA/Treasury/King IV compliance, work with Company Secretariat. 

Research & Information Management

• Conduct research on petroleum sector/regulatory developments; compile summaries; maintain POPIA‑aligned records.

Closing Date:  17 January 2026