Senior Administrator – Corporate Secretarial at JTC Group

Main Responsibilities and Duties

• Responsible for the delivery of high quality Corporate Secretariat services in accordance with constitutive documents, service level agreements, fund documentation and applicable statutory and regulatory requirements and be the primary point of contact
• Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements
• Draft board papers, ensure board packs are assembled and distributed to client boards
• Attend and minute board meetings, travelling to client locations as required
• Draft governance sections of annual and semi-annual reports in conjunction with fund accountants and advisors
• Provide review and comment on corporate documentation as required by client and in conjunction with other advisors
• Keep clients’ records up to date and ensure all statutory registers are maintained
• Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients
• Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking some office administration including billing and project work, and supporting business development, as appropriate
• Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed
• Provide contribution to meeting discussions, as and when required
• Monitoring changes in legislation and the regulatory environment, taking appropriate action as required
• Liaising with external regulators and advisers, such as lawyers and auditors
• Provide any other duties as defined or deemed necessary by our Clients
• To assist the management with training and member of the team as required.
• To assist with the checking of other team members work as required
• To facilitate a seamless transition of new client business into Corporate Secretariat department in a co-operative manner, ensuring that the client’s needs are clearly understood and can be satisfactorily met
• To continuously improve personal skills through self-development and maintain personal development records
• To contribute towards the development and enhancement of processes, ensuring best practice and JTC Corporate Fiduciary standards and procedures

Essential Requirements

• Knowledge of the relevant laws of the regimes as applicable to the jurisdiction of the clients
• Knowledge of the relevant jurisdictions’ rules and regulations
• Basic understanding of the various Stock Exchanges’ listing rules
• Understanding of the importance of controls and the fiduciary responsibility of directors
• Understanding of the features of the different types of relevant asset classes
• Ability to demonstrate effective communication skills