Senior Buyer at RCL Foods

Minimum Requirements    

• Matric
• Degree or diploma (3 years) in commerce, management, supply chain management or a related field
• 3 – 5 years’ experience within procurement or broader finance or engineering environment
• Purchasing experience within an FMCG or Manufacturing environment is critical.

Duties & Responsibilities    

• Business Unit Purchasing and Stores Services
• Confirms service level requirements with site managers.
• Participates in appropriate management meetings and provides updates on buying and stores metrics and activities
• Resolves challenges within procurement procedure parameters.
• Escalates complex issues to the Procurement Manager

Team Leadership

• Manages direct reports on a daily basis to ensure that the team attains their KPI’s.
• Drives a culture of commitment to Key Performance Indicator’s (KPI’s) by providing feedback and recognition KPI achievement.
• Manages buyers and stores team to ensure correct order quantities; cost savings, correct specifications; correct suppliers and appropriate stock levels in stores.
• Conducts regular team meetings and ensure that records are kept and shared across the team and that action plans are met.
• Utilises regular communication channels and team meetings to promote continuous improvement and compliance on a daily basis at site.

CAPEX Projects

• Manages the tender process for site-based CAPEX projects.
• Provides input into CAPEX documentation taking into account return on investment and sustainability requirements.
• Prepares tenders and compiles tender analysis schedules.
• Engages with appropriate Sourcing Managers on process and supplier information.
• Capex orders must be created within 48 hours of completed and approved capex workflow and investment order creation from fixed asset team.

Order and Supplier Management

• Ensures that the buying team create purchase orders on receipt of fully completed buying requisitions or workflows that have been approved in accordance with the Company policy and procedures, and Levels of Authority.
• Ensures all requests have correct authorisation as per policy.
• Ensures all orders are placed by the buying administrators are on time at the best price with the best supplier or as per contract.
• Expedites purchase orders on a continuous, proactive basis to satisfy business requirements; initiate corrective action with suppliers, as necessary, for undesirable performance issues and notify appropriate personnel within the business accordingly
• Ensures that buying team follows up with stores and end users regarding open receipts thereby ensuring orders have been actioned OTIF. Receipting must be actioned with 24 hours
• Ensures that buying team monitors; reviews and actions invoice queries from creditors team in timely and efficient manner within 48 hours
• Ensures that the buying team works with the master data team to create relevant and specific material masters and services masters as required to reduce the percentage of spend placed against generic material/service codes ‘as spec’
• Ensures that buying team places purchase orders with reference to correct material/service master codes and correct GL codes
• Minimises the need for retrospective ordering (i.e. orders places after the fact)
• Monitors and reviews maverick spend

Category and Contract Management

• Ensures accurate, current pricing is applied for all contracted goods and services. All orders placed must be placed with reference to the Group Contract (85% on contract)
• Communicates issues to appropriate Sourcing Manager
• Clarifies BU specific requirements with appropriate Sourcing Manager.
• Contract prices and metrics implemented (no contract leakage)

Engineering Stores Oversight and Management

• Reviews appropriate stock levels in engineering stores.
• Reviews supplier efficiencies from an ordering, stock holding and delivery aspect. Monitor and review open reservation report, no items > 14 days
• Engages with the ACM team and other procurement managers to ensure that slow moving stock is appropriately utilized across the Group to enable optimum utilisation of assets.
• Compliance with policies and practices
• To monitor and report and expired stock and redundancies.
• To monitor and report on stock level days, stock accuracy and reconciliation
• To minimize the value and frequency of thefts, losses and stock write offs/ups, stock adjustments. Stock variances to be <1 % of value
• To report on unusual inventory volumes and spend. Highlight key trends with senior site engineering personnel.

Safety Health Environment and Quality (SHEQ)

• Ensures that RCL Foods SHEQ standards are being implemented and managed at site level within the procurement and stores environment.
• Ensures understanding and competence at site level by ensuring and monitoring that policy and procedure training has been implemented.
• Ensures that security protocols are identified and maintained at all sites within the business unit.

Reporting and Data management

• Ensures business unit team accurately and regularly updates data on the procurement information system to enable access to reliable data and reporting for trend analysis and decision making.
• Ensures compliance with all master data protocols.
• Proposes system and process improvements to ensure ongoing relevance and accuracy of information.
• Share relevant data with business unit management team to enable informed business decision making.

Governance

• Ensure that ethical standards and the requirements of the Company policy are adhered to
• Report and or escalate any areas of non- compliance appropriately
• Business Unit site/sites procurement and Stores Governance Audit standards met (Procurement led)
• Procedural compliance demonstrated, and where relevant process controls and procurement procedures have been implemented.