Senior Faculty Administrator (P12) at Sol Plaatje University

Minimum Requirements

• Relevant Diploma.
• 2–3 years related experience in an academic administration environment.
• Computer Literate.

Duties and responsibilities

Student Academic Administration

• Complete all admissions data for student selection process.
• Assist with registrations.
• Attend to student queries.
• Assist with all examination processes.
• Co-ordinate and ensure the smooth running of academic programmes.
• Input academic information into ITS and prepare management reports.
• Provide administrative support to the academic departments.
• Plan, organize and manage own time and workload effectively to ensure deadlines are met.

General Administration / Front Office Assistance

• Diary Management.
• Photocopying and scanning of documentation.
• Maintaining a filing system.
• Sending and receiving faxes/emails.
• Updating databases / data capturing.
• Receiving visitors and responding to student/staff/visitor queries.
• Answering and screening telephone calls and taking messages.
• Making travel arrangements.
• Typing correspondence and documentation.

Meeting Administration

• Compile and circulate dates of departmental meetings.
• Co-ordinate meetings / functions.
• Type meeting agendas and distribute.
• Take minutes and/or action sheets and distribute to meeting attendees.

Financial Administration

• Maintain and reconcile vendor accounts.
• Processing and monitoring purchases.
• Receive purchase order requests from relevant parties.Ensure all PO requests are signed off by the designated signatories and obtain approval.
• Liaise with creditors regarding queries.
• Follow up on invoices for payment.
• Submit purchase orders for payment to the required office.

Conference / Event Organising

• Organise and co-ordinate all logistical aspects related to all events.
• Assist with co-ordination of site visits by sponsors, auditors.