Senior HR Officer at AVI Limited

KEY PERFORMANCE AREAS

HR Administration and Reporting:     

• Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations
• Attend to general requests/queries from internal and external customers
• Update organograms every month
• Conduct exit interviews on resignations and report back to the business with insights
• Ensure a high level and high standard of customer service and guidance in line with HR Policies and Procedures
• Develop and update job profiles for all employees and capture them into the Job Profile portal
• Co-ordinate HR Project deliverables, including reward and recognition initiatives
• Ensure HR Audit requirements are adhered to
• Develop ad-hoc reports as required by the HR team or the business unit
• Checks and signs off monthly payroll variance reports, follows up and resolves discrepancies
• Liaise with employees on Death and Disability claims
• Manage long service allowances, generate reports, capture workflows, arrange the certificates and framing
• Provide employees with documents such as confirmation of employment letters, copies of payslips, service letters, visa letters, UIF, and Medical Aid documentation

HRIS System Administration:

• Conduct integrity check of master data to ensure all data is complete and accurate
• Conduct a quarterly review of HR system access in relation to the roles and responsibilities of individual users
• Follows the workflow process designed, loads data to ensure the next step in the cycle can be completed, follows up and obtains outstanding information where identified
• Address all general HRIS system information queries received from Management and employees
• Provide assistance and support to Line Managers using SAP

Performance Management:

• Provide employees with relevant documentation with regards to performance management and reviews
• Ensure all IPA’s are received in time for the Annual Increase exercise, capture performance ratings on SAP, follow up on outstanding IPA’s
• Provide guidelines on managing employee performance, address all general performance management or appraisal queries received from employees and management
• Monitor progress and promote the development of employees through an appropriate performance management system

Learning and Development:

• Facilitation the identification of learning needs and areas of development and arrange necessary training
• Ensure that employees have IDP’s
• Compile the WSP and ATR
• Compile an annual training calendar
• Arrange training events and ensure that all documentation is completed
• Ensure that training is captured on SAP
• Ensure proper record keeping of training events
• Track and submit all business unit training initiatives to the Learning and Development team

Employee Relations:

• Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if required
• Prepare all documentation/information for Disciplinary Hearings and CCMA cases
• Ensure that disciplinary and grievances are dealt with in accordance with company policies
• Assist with CCMA cases by collecting and analysing information for the HRM
• Arrange Management and Shop Stewards monthly meetings and ensure that actions are attended to
• Administrate union membership and communicate statistical information
• Participate and assist with collective employment relations processes
• Ensure that manning standards are updated on a monthly basis
• Report on employee relations information
• Advise line managers on the appropriate employee relations process to follow based on circumstances
• Ensure that the correct incapacity and disability processes are followed correctly.

Remuneration and Rewards:

• Ensure that the weekly payroll process are completed according to procedures
• Perform audit checks on payroll
• Compile reports and analyse information available on the systems

Communication

• Arrange quarterly employee communication sessions
• Arrange monthly union feedback sessions
• Draft internal communication to the employees
• Arrange monthly middle management communication sessions
• Ensure that information is communicated to employees on notice boards and electronic platforms

Recruitment, Selection and On-Boarding:

• Assist management in the drafting of job profiles, vacancy, and package parameters
• Ensure that the recruitment process is followed from start to end to recruit effectively and reduce turnover
• Discuss the long and shortlists with line managers and the recruitment lead. Conduct interviews with management and recruitment
• Propose options to the HRM regarding recommended starting salary based on internal and market comparison
• Request the Letter of Appointment, providing all necessary information to the recruiter, and check and sign off the letter before extending the LOA to the manager to sign
• Manage the Onboarding of successful candidates and take-on documentation
• Manage the induction process and ensure new employee induction/orientation takes place

Employee Assistance Programme:

• Co-ordinate the administration around the employee wellness plan, including communication of the Lyra offering
• Provides input and suggestions when setting up employee wellness initiatives, oversees and manages the initiatives

EXPERIENCE

• Minimum 8 years HR generalist experience within a manufacturing environment is essential
• Experience within HR Administration, Payroll, Employee Relations, Performance Management and Disciplinary procedures
• Experience within an FMCG industry

QUALIFICATIONS

• Completed Degree in Human Resources Management or Labour Relations
• Completed Honours Degree in Human Resources Manager will be advantageous
• Completed Effective Leadership course with a recognised Institution will be an added advantage

ADDITIONAL REQUIREMENTS

• Knowledge of Industrial Relations practices
• Knowledge of Interviewing skills
• Knowledge of different HR disciplines (HR Value Chain)
• Knowledge of HR Systems (SAP & BesTime)
• Computer Literacy MS Office, Excel and Outlook
• Knowledge of Labour Legislation