Senior Logistics and Asset Controller at Helderberg Personnel

Key Responsibilities

Logistics Planning & Shipping Management

• Plan, coordinate, and oversee domestic and international shipments.
• Select cost-effective, compliant, and reliable transport solutions and coordinate courier, airfreight, sea freight, and road freight shipments.
• Ensure hazardous goods shipments (including lithium batteries) comply with IATA, IMDG, and dangerous goods regulations.
• Monitor shipments end-to-end and proactively resolve delays, customs holds, and transport issues.
• Coordinate temporary exports, demonstrations, repairs, inter-company transfers, and returns logistics.
• Verify correct Incoterms and shipping instructions prior to dispatch.

Inventory Management

• Maintain accurate stock levels across offices and fulfilment centres.
• Compile, reconcile and report weekly stock levels.
• Manage demo, loan, replacement, service and written-off stock.
• Perform periodic stock takes, investigate discrepancies and maintain traceability of serialised equipment through its lifecycle.

Customs & Regulatory Compliance

• Ensure compliance with international trade and transport regulations (including IATA/IMDG/WEEE and export control requirements).
• Manage regulatory permits/licences and supporting legal documentation.
• Coordinate DCAC, NCACC, ITAC and other regulatory applications where required.
• Maintain audit-ready records and support inspections, audits and compliance reviews.
• Ensure correct tariff classifications (HS Codes) and export declarations.
• Stay current with destination-country import requirements, restrictions and compliance obligations.

Documentation & Certification Control

Prepare, review and control logistics and compliance documentation including:

• Commercial/customs invoices, packing lists
• Certificates of origin / conformity / warranty
• Import/export permits (incl. ITAC applications), EUCs, LC documentation
• Battery declarations, MSDS documentation, ATA carnets
• Internal transfer and inter-company documentation
• Verify documentation accuracy before shipment release and maintain structured electronic filing/traceability.

Asset Management

• Register, control, and track company assets throughout the asset lifecycle.
• Maintain accurate asset records (serial numbers, locations, status) and complete scheduled stock takes.
• Utilise AssetZure for asset creation, location management, uploads and photographic documentation.

Supplier, Freight & Insurance Liaison

• Liaise with freight forwarders/couriers/distributors/clients and obtain freight quotations.
• Evaluate cost, service level and compliance risks; manage shipping schedules and resolve provider issues.
• Manage shipment insurance estimates to ensure adequate coverage.

Repairs Logistics & Re-importation

• Coordinate repair/calibration/return shipments and ensure correct customs procedures for temporary importation, re-exportation and re-importation.

Risk Management & Continuous Improvement

• Identify and mitigate logistics/customs/regulatory risks; maintain readiness for unannounced inspections and regulatory audits.
• Maintain permit registers and compliance trackers, and support SOP/process improvement.

Requirements

Minimum Requirements

• Grade 12 (Logistics-related certifications advantageous)
• 10+ years’ experience in logistics, shipping or inventory management
• Driver’s licence and own/reliable transport
• Fluent English (spoken/written) and Afrikaans for internal communication
• Willingness to work occasional overtime; onsite office-based role

Technical / Systems Skills (Advantageous)

• Working knowledge of Pastel, CRM, AssetZure, Shopify, MS Office and Google Workspace
• Understanding of airline/courier/freight tracking systems

Closing Date: 2026-04-17