Senior Payroll Administrator at Omnia (Pty) LTD

Overview

• MS Word, Excel
• Communication skills
• Conflict resolution
• Negotiation skills

Qualifications

• Matric or NQF level 5
• Diploma at NQF Level 6 or 7 in Accounting, Business Administration, Human Resource Management or equivalent
• Certification in payroll processes and/or systems

Experience

• Minimum 5 years related experience 
• At least 3 years’ experience with international payrolls
• At least 5 years’ experience managing multiple payrolls

Duties

• Reviews and reconciles a variety of payroll reports including payroll taxes, benefits reports, quarterly taxes, and retirement contributions.
• Ensures all in-country regulations are followed in payroll process
• Assists with the coordination, preparation, and analysis of the payroll budget
• Trains staff on payroll processes, procedures, and reports
• Evaluates payroll processes and procedures and makes recommendations for improvement
• Responsible to interacts with employees and various stakeholders regarding payroll issues.
• Maintains up-to-date knowledge of a variety of payroll related requirements.
• Maintains the payroll system and employee pay records
• Posts and distributes time and attendance records
• Reviews and audits overtime and time sheets
• Load salaries payments on the various banks (FNB and Standard Bank),
• Responsible for the accurate and timeous processing of weekly expense claims.
• Prepares and files required reporting documents in an accurate and timely manner including but not limited to quarterly reports, and annual statutory reporting.
• Demonstrates a full understanding of applicable wage and salary policies, procedures and work methods associated with assigned duties
• Processes withholdings, deductions, wage garnishments, or other special payroll actions and changes affecting net wages such as exemptions, and insurance coverage
• Verifies, and processes forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance
• Reconciles payroll deductions withheld from employees to actual cost, including union dues and deferred compensation
• Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of personal data.
• Integrates various payments from the Unemployment Insurance Fund, Workers Compensation, and paid leave while monitoring leave levels.
• Uploading of UIF data on U-Filing.
• Assist the Payroll Supervisor with EMP201 and EMP501 submissions.
• Prepares, reconciles, and submits payments to providers for employee benefits and deductions such as medical aid and retirement fund. Assist with disability queries and schedules received from Alexander Forbes.
• Assists with medical aid recon, medical aid changes and queries.
• Assists employees, benefit vendors, auditors and outside agencies with payroll and benefit questions and requests. Drafting letters where necessary.
• Works with management to address any legalities and payments regarding compensation concerns such as judgments, arbitrations, and/or court rulings.
• Assists employees in the completion of payroll related forms.
• Enforcing payroll deadline to Payroll administrators and making sure payroll is completed accurately and by agreed deadlines.
• Adhoc duties given by Manager