Senior Payroll Specialist at adidas Group

Purpose & Overall Relevance for the Organisation

• Manage and administer the full payroll function of adidas South Africa.

Key Responsibilities:

Payroll:

• Manage the end-to-end payroll function, which includes:
• Managing and setting payroll timelines with key stakeholders.
• Plan, direct, supervise, and coordinate work activities, workload, and distribution of responsibilities between the payroll team members.
• Manage monthly payroll processing for both back office and retail employees on SAP using the payroll checklists.
• Managing the processing of retail hours and overtime from the Eco-time system (time and attendance system).
• Running time evaluation for the full time and part-time payrolls.
• Creating the Bank payment file and encrypting the file
• Responsible for the management, delivery, and support of Global payroll related projects.
   

Administration

• Maintenance of employee personal files and data maintenance in SAP as well as hardcopy files where applicable
• Managing and administering employee benefits and annual changes i.e. Hollard beneficiaries nominations forms, pension fund bi-annual changes, medical aid, car benefits etc..

Reporting:

• Generate monthly payroll variance reports during payroll review.
• Generate and reconcile payrolls against supporting documentation (Journals, PDME, Net payment reports) for sign off.
• Create monthly WCA, GL, staff loans, leave provisions reports.
• Monthly submissions to the DoL – UIF declarations.
• Monthly EMP201 submissions to SARS. Which includes mid-year and annual tax year end submissions.
• Monthly payroll reconciliation of 3rd party payments and managing reviews.
• Monthly 3rd party payment summary.
• Quarterly stats submissions
• Annual return of earnings submission (Workman’s compensation) and acquiring of LOGS (letter of good standing).
• Generate EE reports
• Adhoc payroll reports to assist with business requirements.
   

System Maintenance:

• Manage and maintain payroll changes in SAP test environment and Live / Production environment, which includes however not limited to
• SAP annual updates and testing
• Annual statutory tax tables updates and testing
• Annual employee benefit changes and testing, to be ran parallel in testing processes on SAP RHR before moving into SAP production.
   

Risk Control:

• Minimise risk within the payroll function by applying accuracy and attention to detail when processing payroll.
• Accountable for maintaining payroll compliance and governance, by maintaining payroll controls.
• Support both internal and external audits. To assist in audit operations and implement audit recommendations.
• Investigate all payroll errors and take appropriate corrective action timeously.
   

Policies and Procedures:

• Ensure that all policies are adhered to according to business requirements within the payroll function.
• Provide specialist input and guidance to policy updates and or the writing of new policies
   

Projects:

• Lead continuous improvement and standardization of all payroll processes and systems.
   

QUALIFICATIONS

• To perform this job successfully, an individual must have completed a relevant qualification and 5+ years Payroll experience (of which at least 2 years should be in a people leader role) in a medium-large organization.
   

SKILLS AND ABILITIES

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• SAP payroll experience is essential.
• Accounting knowledge is beneficial.
• Ability to work analytically.
• Ability to communicate effectively in English, both written and oral.
• Attention to detail and ability to work at speed but with accuracy.
• Understand and manage risk with the right sensitivity.
• Utmost confidentially and integrity with a high degree of maturity and professionalism.
• Good administration and organisation skills.
• Ability to monitor outstanding items to ensure closure.
• Good communications skills and ability to interact with all levels within the organisation.
• Ability to take initiative.
• Ability to work independently and proactively whilst leading a team
• Strong computer literacy skills – with advanced excel.
• Ability to work under pressure in an ever changing, demanding environment. Responding appropriately and timeously to internal and external customers.
• Customer orientated, approachable and strong interpersonal skills.