Senior Secretary at Department of Basic Education

REQUIREMENTS :

• The applicant must be in possession of a Senior Certificate or equivalent qualification; The ideal candidate must have a good understanding of the operation of the Public Sector; Good interpersonal relations; Good communication skills (written and verbal); Good telephone etiquette; Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook); 

DUTIES :

• The successful candidate will be responsible for Secretarial and general administrative support services to the manger; Maintaining a professional relationship with internal and external stakeholders and serve as a direct point of contact for visitors; Taking responsibility for the general organisation, tidiness and image of the Office of the manager; Handling, screening and managing incoming and outgoing telephone calls, taking messages and routing telephone calls to the manager or relevant units ensuring the efficient flow of information; Managing and coordinating the diary of the manager; Facilitating logistical arrangements for meetings, workshops and appointments; Making arrangements for the manager work-related travel itinerary by coordinating transport, accommodation requirements, compiling, reconciling subsistence and travel claims; Maintaining a document management in an orderly filing system (electronically and manually); Managing all documents, receiving, recording, screening, quality assuring, filing and dispatching all documents (submissions and memorandums); Quality assuring submissions and reports; Assisting with the consolidation of the Directorate’s/ Chief Directorates reports; Providing secretariat support during meetings and drafting minutes as required; Performing other work related duties as delegated.