Site Administrator (North West) at Fraser Alexander (Pty) Ltd.

Description

• This position exists administer financial and payroll activities at site level, serving as the primary source of accurate and timely data input for both HRM and financial systems.

RESPONSIBILITIES

Safety

• Maintain FA and client safety policy and procedure requirements.
• Promote safety performance.
• Report all incidents/accidents.

Human Resources Management (HRM)

• Ensure that back up of the data base is available.
• Maintain and update all HR records, including personal files, leave, disciplinary records, medical aid documents, employee lists, organograms and HR training records.•
• Manage payroll inputs, including batch imports for wages, allowances, back pay calculations, overtime processing and payroll data uploads on Sage.
• Administer employee leave (salaries and wages), ensuring accurate tracking and that employees do not exceed accumulated leave days.
• Handle employee queries, claims and requests (including travel and petrol claims), ensuring accurate processing and timely resolution.

Governance

• Ensure compliance with relevant legislation including FA policies and procedures.
• Ensure Payroll inputs are in accordance with FA Policy.

Cost and Shared Services 

• Controlling, compiling and the forwarding of the time book document, as required by wages on a monthly basis.
• Analyse, drill down and identify the variance amongst the budget, forecast and actuals on item level and provide explanations for the variances.
• Record daily site costing and forecasting, including daily hours on internal and external plant for costing and supplier invoicing.
• Manage site stores and consumables and record transactions relating to issues, receiving and stock take.
• Capture Payroll data input accurate, ensure completeness of payroll and wages inputs and the correct allocation of costs.

Perform General Administration

• Complete all reports regarding safety, production, personnel, quality control and maintenance.
• Support site level communication including the distribution of correspondence and memos, update notice boards and other Assist with bookings and administration relating to training.
• Arrange and take minutes of site communications forums.

Requirements

QUALIFICATIONS

• Grade 12 with Accountancy and/or Mathematics (advantageous).
• Diploma in Business Management/Administration.

EXPERIENCE

• Minimum two years’ experience in the role or similar.
• Experience with an ERP system (Advantageous).

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Computer Literacy in Microsoft Office Suite.
• Payroll input and HR.
• Financial administration.
• Customer service-oriented.

CLOSING DATE: 21 APRIL 2026