Source to Pay Process Owner at ADvTECH

Key Roles and Responsibilities

• Responsible for entire S2P process including vendor master maintenance, supplier on-boarding and contracting, supplier scorecard administration, vendor compliance, BBBEE spend calculations, core procurement, invoice processing , payment processing , travel and entertainment expenses, handling vendor and staff queries, AP related management reporting, corresponding internal controls, control account reconciliations and smooth sub ledger close.
• Support embedding of major process change driven by the implementation of Microsoft Dynamics 365 F&O through engagement with the project teams through-out the deployment cycle.
• Develop the transformation roadmap for S2P process.
• Ensure all payments are integrated into accounts payable and processed through the relevant system(s) having adhered to the ‘Purchase to Pay’ process.
• Benchmark processes against industry leaders, identify external best practices and drive continuous process optimization.
• Drive performance management through the identification of opportunities that result in significant and sustainable cost reduction through improved efficiencies and effectiveness of processes.
• Agree service levels with the business, report and proactively manage the delivery of the services within the agreed service levels.
• Ensure that procurement processes are carried out in accordance with the group procurement policies.
• Experience managing large teams and third-party vendors/outsources (both locally & remotely)
• Experience working in Finance Shared Services or Outsourcing environments.
• Ability to motivate others, negotiate appropriately, and coordinate efforts across multiple departments.
• Demonstrate an ability to understand the details of the operational process while keeping your eye on the bigger strategic picture.
• A driven individual who is outcome oriented and is comfortable with measurement and reporting.
• Review and analyse current procedures in order to recommend and assist with implementation of changes to standardize activities in conjunction with the continuous improvement and automation capabilities of GSS.
• Responsible for the overall performance of the team, monitoring their performance, providing timely feedback & assisting them to improve on their identified training needs.
• Identify clear objectives for the team, providing coaching, career development and feedback to team members, providing performance evaluation and reward.
• Participate in annual audits and special projects.
• Collaborate with other functions (HR and Finance) to add and/or modify suite of services provided.
• Create and track process performance indicators and metrics and explain trends in performance and against benchmarks.
• Continuously monitor performance against objectives to ensure that identified team’s KPIs are achieved.
• Report on operational KPIs and interpret results to inform any improvement initiatives.
• Update service catalogue and distribute to key stakeholders.

Reporting Relationships

• Reports to: GSS Finance Lead Direct reports: AP manager, Buying manager, Sourcing & Contracts manager

Personal Skills / Competencies

• Experience of working in finance transformation and driving significant change through business process.
• Utilize excellent verbal, written and inter-personal communication skills to establish and maintain a good rapport with co-workers, supervisors and Business Units.
• Strong people management skills.
• Demonstrated experience in process re-engineering, program management and technology implementation.

Qualifications

• Minimum – Bachelor’s degree (Accounting or Business Management preferred)
• Beneficial - Post graduate degree (Accounting or Business Management preferred) and/or equivalent job-related experience