Specialist: HR Administrator at Innovation Group South Africa

Role Overview    

• Responsible for maintenance of HR Information System
• Processing employee data such leave and company benefits
• Exporting regular and ad hoc reports from our internal databases (for example, headcount, turnover and excessive leave reports)
• To partner with middle and line management in business, providing HR related support on various operational tasks across the HR value chain
• Support manage and process all and assist the Human Resources and Employee Relations Department with all HR related duties.
• Responding to inquiries and educating other employees about using the software relating to aspects such as leave administration and other HR value chain elements hosted on the HRIS system.
• Assist recruitment team with verification of checks, collecting candidate documents and create file
• Sourcing of new candidates using various recruitment/candidate portals

Key Responsibilities    

• Ensure optimal use of the HRIS system to ensure all processes are streamlined thereby reducing the need for certain materials(paper, storage etc) and staffing needs.
• Ensure that HR admin costs are kept as low as possible by decreasing the use of office consumables and materials.
• Establish good working relationships and collaborative arrangements with different Business Unit Leaders in order to help achieve the goals of the organization.
• Communicate with stakeholders to keep them informed of the work of the Human Resource function and to identify changes in the Business Units
• Assist Line Managers to change reporting lines on iPeople and Intranet.
• Provide guidance to managers on the termination system.
• Act as a point of contact between business and HR dealing with HR and HRIS queries efficiently and effectively.
• Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software
• Review HR dashboard for the unit (i.e. absence information, transformation targets, appointment ratio’s)
• Ensure adherence to company policies and procedures
• Manage the Employee Onboarding process
• Manage all HR related changes and or updates to employees employment record .
• Manage the Employee Termination process
• Ensure accurate employee data and record keeping.
• Support and assist the business with the administration of the employee benefits.
• Liaise between the internal customer and the benefits provider relating to queries
• Keep the HRIS database up to date with changes in employee information or organization rules
• Maintain and update employee records
• Manage permissions, access, personalization, and similar system operations and settings for HRIS users.
• Ensure compliance with GDPR and other data protection regulations
• Create a culture of ownership and accountability throughout the organisation in support of our values
• Demonstrate an alignment to the company values
• Ensure consistent focus on own PDP and potential areas of development.
• Address development gaps with management and potential solutions
• Stay up to date with changes in the HR industry and HRIS platform.

Closing Date: 18th, July 2022