Specialist: Infrastructure Contracts Administration at Durban University of Technology

Minimum Requirements:

• Bachelor’s Degree in: Procurement / Supply Chain Management, Finance / Commerce (with procurement exposure) 5 years’ experience in procurement value chain and infrastructure contract management environment.
• 5 - 7 years’ relevant experience in: Infrastructure procurement and contract administration, Capital projects, facilities, or real estate environments, Public-sector or regulated procurement frameworks.

Key responsibilities:

• Provides specialist end-to-end administration of infrastructure, service, and lease contracts from award through execution, variation, renewal, and close-out, ensuring compliance with approved terms and conditions.
• Maintains and governs the authoritative contracts and leases register, ensuring accuracy, completeness, and alignment with approved appointments, variations, and governance decisions.
• Reviews and validates contractual and lease documentation prior to approval, identifying risks, omissions, and deviations, and advising management on corrective actions.
• Provides specialist input and advisory support on lease administration matters, including rental escalations, renewals, compliance with lease terms, and financial commitments.
• Escalates identified contractual, financial, and compliance risks to project owners and management, recommending mitigation measures to protect institutional interests and support effective infrastructure delivery.
• Coordinate and monitor the Real Estate Management Annual Procurement Plan.
• Provide specialist input into tender documentation, specifications, and governance submissions.
• Oversee the preparation and maintenance of the contracts register.
• Organize and archive all contracts, invoices, and related documentation.
• Assist with compiling submission packs for approvals and governance processes.
• Review procurement plan in relation to budget, appointments and contractual commitments.
• Escalate risks or non-compliance to the relevant project owners and line manager.
• Provide administrative support during acquisitions, appointments and project lifespan as required.
• Provides specialist advisory support to project managers, property managers, and senior management on infrastructure contract administration, procurement compliance, and lease management matters.
• Acts as the primary coordination and advisory interface between Real Estate Planning, Supply Chain Management, Finance, Legal Services, and external service providers on contract-related issues.
• Interprets and communicates contractual terms, obligations, and risks to internal stakeholders, supporting informed decision-making and effective contract execution.
• Supports governance and management structures by preparing specialist inputs, reports, and responses related to infrastructure contracts and procurement matters.
• Facilitates structured stakeholder engagements, meetings, and follow-ups to monitor commitments, track actions, and ensure timely resolution of contract-related matters.
• Maintains and governs authoritative infrastructure contracts, leases, and procurement data across SAP and approved institutional systems, ensuring accuracy, completeness, and audit readiness.
• Provides specialist oversight of data integrity, validating source documentation, system records, and reports to ensure alignment with approved contracts, budgets, and governance decisions.
• Provides specialist support during internal and external audits, including preparation of audit packs, responses to audit queries, and implementation of agreed corrective actions.
• Tracks compliance obligations, contract conditions, and reporting requirements, escalating risks and deviations to management with appropriate recommendations.
• Maintains awareness of legislative, regulatory, and policy changes impacting infrastructure procurement and contract administration, advising stakeholders on implications and required actions. 

Closing Date 03 March 2026