Supply Chain Specialist X4 – REF: Specialist SCM at Johannesburg Water

KEY RESPONSIBILITIES:

• Manage and timeously respond to enquiries emanating from bidders. Schedule evaluation process with evaluation team immediately upon allocation of tender and agree on milestones. Manage the evaluation of allocated tenders and ensure they are finalized within the validity period.
• Ensure evaluation is done in terms of the approved conditions i.e., specifications, evaluation criteria, special conditions, and pricing schedules. Draft validity extension letters for approval and issuing to bidders. Compile report and submit with the evaluated tender documents to Acquisition Manager.
• Present BEC report to BAC and note amendments or corrections as required by BAC. Convene and coordinate negotiations i.e., prices, terms and conditions prior award. Draft minutes of such negotiations and must be kept for record purposes.
• Draft letters to National Treasury to request approval of second cancellations. Respond to probity audit findings, enquiries from Internal Audit, Auditor General and any other ad hoc audit requirements. Consult with legal advisor and National Treasury as and when required. Ensure tender documents are stored as per JW policy and standard operating procedure.
• Forward updated tender file and successful bidder’s tender documents to Acquisition Manger for verification and submission to Records: Legal Department. Compile and submit updated tender register weekly to Acquisition Manager. Compile and submit a weekly report on scheduled BEC meetings to Acquisition Manager.
• Compile and submit report to Acquisition Manager for review and submission to Department of Trade and Industry for all awards with local content requirements with together with MBD 6.2 and annexure C of the awarded bidder/s declarations.
• Register any contract awards and completion thereof on CIDB website. Register any contract awards on National Treasury e-tenders portal. Obtain tender file from Demand Specialist and file all documentation from BEC stage up to award for each tender with all relevant documentation.
• Liaise with external stakeholders i.e. City of Johannesburg, National Treasury, Auditor General, Department of Trade & Industry etc. with regards to reporting and compliance matters. Provide advice on policy compliance and interpret provisions of the SCM Policy. Advise stakeholders (internal) on the appropriate processes and procedures to be followed.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Diploma in Procurement, Purchasing, Logistics, Finance or Supply Chain Management (NQF 6).
• 5 years’ experience in Procurement of which 3 years must be in Government Procurement or Supply Chain environment.
• Conversant with SCM legislation.
• Proficiency in MS office package.
• Valid Driver’s License.