Current Job Vacancies at Johannesburg Water

KEY RESPONSIBILITIES

• Run spend reports, categorize and consolidate spend, validate spend to determine accuracy, analyze spend to determine acquisition and contracting strategy opportunities, distribute spend analysis to Line Manager for further analysis, identify and inform stakeholders of categories to be taken for market analysis. Receive bid initiation request from user departments, manage all bid initiation requests emanating from various departments within the Company, ensure that bid initiation requests from user departments are on the approved annual procurement plan.
• Update manual procurement plan with new acquisitions project, receive requests for addendums from end users, review for inclusion on the relevant bid committee meetings, contribute and participate in bid meetings, manage timeously respond to enquiries emanating from potential bidders, participate and attend briefing sessions, tender closing and receive submitted tenders.
• Compile tender document in compliance with all legislative and policy requirements as well as the timeous availability of documents to the public. Update tender file with all information as per file index (from initiation to closing of tender), update and submit to Line Manager a tender register weekly on the status of all bid initiated.
• Update stakeholders (internally) on the appropriate process and procedures to be employed, interact with external stakeholders for market research, market analysis and attend site briefings with regards to the goods and services required by Johannesburg Water.   

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Diploma in Procurement/Supply Chain/Accounting/Auditing (NQF6).
• 5 years’ experience in Procurement of which 3 years must be in Government Procurement.
• Knowledge of legislation: MFMA/PFMA, PPPFA, CIDB and B-BBEE;
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Valid Driver’s License.

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KEY RESPONSIBILITIES:

• Ensure that the provisions of the Procurement Policy, MFMA and relevant Regulations is adhered to. Review repeat purchases and determine the need for framework contracts and advise Purchasing Supervisor-Inventory. Ensure contract circulars are used to buy goods and services that are on contract. Remind End-Users on contract that are due to expire.
• Receive SAP inventory requisitions from the Users through Material Requirement Planning (MRP). Analyse and consolidate all the family material codes to ensure that there will be no deliberate split. Review the historical consumption rate and cost and advise the End user if the quantity requested will exceed R200 000 threshold.
• Run Material Requirement Planning(MRP) on SAP for all allocated stores daily. Review the requisitions based on the family commodities required on MRP. Select suitable suppliers from supplier database (Johannesburg Water Database and Central Supplier Database) for purchase requisitions less than R30 000 vat inclusive.
• Advertise request for quotations on the JW website,E-Tender portal  and noticeboard for all requirements exceeding a stipulated threshold. Engage Accreditation and Supplier Development (ASD)section for new suppliers to be uploaded on the Database upon approval of the quotes.
• Consolidate all required supporting documents for each purchase order and ensure compliance. Generate purchase orders for non-contract items in terms of the RFQ process. Ensure purchase orders are distributed timeously to suppliers, user departments and Finance. Monitor due delivery dates of purchase orders and follow up on late deliveries with suppliers. Promote compliance towards BBBEE requirements.
• Obtain information from End Users regarding non performing suppliers and advise ASD section and Supervisor of non performing suppliers. Continuously liaise with user departments and provide advises and assistance on Supply Chain Management prescripts. Ensure good customer service is maintained to internal and external customers. Adhere to departmental Service Level Agreement and turnaround.
• Compile, consolidate and submit weekly, monthly, quarterly and adhoc reports to the Purchasing supervisor. Ensure all documentation are filed. Adhere to company’s record management policy.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• National Diploma in Supply Chain Management/Logistics/Finance (NQF 6). 
• 2 years procurement experience of which 1 must be in a buying environment
•  SAP MM and Inventory Management Procedures experience 
• Conversant with Supply Chain Regulations
• Conversant with Microsoft Office

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KEY RESPONSIBILITIES:

• Manage and timeously respond to enquiries emanating from bidders. Schedule evaluation process with evaluation team immediately upon allocation of tender and agree on milestones. Manage the evaluation of allocated tenders and ensure they are finalized within the validity period.
• Ensure evaluation is done in terms of the approved conditions i.e., specifications, evaluation criteria, special conditions, and pricing schedules. Draft validity extension letters for approval and issuing to bidders. Compile report and submit with the evaluated tender documents to Acquisition Manager.
• Present BEC report to BAC and note amendments or corrections as required by BAC. Convene and coordinate negotiations i.e., prices, terms and conditions prior award. Draft minutes of such negotiations and must be kept for record purposes.
• Draft letters to National Treasury to request approval of second cancellations. Respond to probity audit findings, enquiries from Internal Audit, Auditor General and any other ad hoc audit requirements. Consult with legal advisor and National Treasury as and when required. Ensure tender documents are stored as per JW policy and standard operating procedure.
• Forward updated tender file and successful bidder’s tender documents to Acquisition Manger for verification and submission to Records: Legal Department. Compile and submit updated tender register weekly to Acquisition Manager. Compile and submit a weekly report on scheduled BEC meetings to Acquisition Manager.
• Compile and submit report to Acquisition Manager for review and submission to Department of Trade and Industry for all awards with local content requirements with together with MBD 6.2 and annexure C of the awarded bidder/s declarations.
• Register any contract awards and completion thereof on CIDB website. Register any contract awards on National Treasury e-tenders portal. Obtain tender file from Demand Specialist and file all documentation from BEC stage up to award for each tender with all relevant documentation.
• Liaise with external stakeholders i.e. City of Johannesburg, National Treasury, Auditor General, Department of Trade & Industry etc. with regards to reporting and compliance matters. Provide advice on policy compliance and interpret provisions of the SCM Policy. Advise stakeholders (internal) on the appropriate processes and procedures to be followed.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Diploma in Procurement, Purchasing, Logistics, Finance or Supply Chain Management (NQF 6).
• 5 years’ experience in Procurement of which 3 years must be in Government Procurement or Supply Chain environment.
• Conversant with SCM legislation.
• Proficiency in MS office package.
• Valid Driver’s License.

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KEY RESPONSIBILITIES:

• Receive requests for quotation from various depots. Evaluate and analyse request for quotes in terms of Supply Chain Management policy. Select three or more potential suppliers from Johannesburg Water supplier database. Send request for quotation to the suppliers. Advertise Request for Quotations which are more than R30000 vat inclusive on the Johannesburg Water website, E Tender portal and noticeboard.
• Download, consolidate and register received quotations. Evaluate received quotations together with the End User.  Monitor purchase requisitions which come via SAP workflow. Check status of requisitions to ensure compliance with policy. Convert purchasing requisitions to purchase orders. 
• Submit purchase orders to Supply Chain Management for approval. Send one copy of purchasing order to the supplier awarded the order. File purchase order documentation in the Supply Chain filing system for Audit purposes and forward another copy to the Finance department for payment.
• Expedite outstanding orders which exceed three months on SAP. Monitor deviations and ensure compliance with policy.  Create framework orders for CAPEX department and invoice plan for payment of contractors.
• Handling of queries from end users and Johannesburg Water suppliers. Communicate with Johannesburg suppliers on daily basis and advise end users on supply chain management policy. 

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• 1 year of experience in a procurement environment.
• SAP Material Management Module knowledge

go to method of application »

KEY RESPONSIBILITIES:

• Ensure that the provisions of the Procurement Policy, PPPFA, MFMA and other relevant Regulations are adhered to. Review repeats/repetitive purchases and determine the need for framework contracts and advise Purchasing Supervisor-Direct Purchases. Ensure contract circulars are used to buy goods and services that are on contract. Remind End-Users on contracts that are about to expire.
• Review electronic requisition and supporting documents on SAP workflow. Cross check information on requisition against quotation validity, deviation code, deviation motivation, price, and delivery date. Review compliance according to Supply Chain Management Prescripts. Release Purchase Requisitions timeously.
• Receive request for quotations from User Departments. Select suitable suppliers from the supplier database (Johannesburg Water Database and Central Supplier Database) for purchases less than R30 000 VAT inclusive. Advertise request for quotations on the JW website,E Tender portal  and noticeboard for all requirements exceeding R30 000 VAT inclusive. Review and adjudicate quotations received in conjunction with the End User.
• Maintain quotation register. Engage Accreditation and Supplier development section (ASD) for new supplier to be uploaded on the Database upon approval of the quotes. Ensure a detailed motivation is provided and approved by the user management where there is a deviation.
• Generate purchase orders for non-contract items in terms of the RFQ process. Submit purchase orders for approval in terms of authority delegations. Promote compliance towards PPPFA. Advise ASD section and the Supervisor-Direct Purchases of all the non-performing suppliers.
• Ensure purchase Orders are distributed timeously to suppliers, user departments and Finance. Monitor due delivery dates of purchase orders and expedite with suppliers. Attend scheduled meetings with suppliers to promote customer supplier relationship and compliance to Johannesburg Water requirements.
• Ensure good customer service is maintained to internal and external customers. Compile, consolidate and submit weekly, monthly, and quarterly and ad hoc reports to the Purchasing Supervisor Direct. Ensure all documentation is filed. Adhere to company’s record management policy.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Diploma in Supply Chain Management/Logistics/Finance (NQF 6). 
• 2 years procurement experience, of which 1 must be in a buying environment 
• SAP MM and Inventory Management Procedures experience 
• Conversant with Supply Chain Regulations 
• Conversant with Microsoft Office