Purchasing Officer (Direct Purchases) at Johannesburg Water

KEY RESPONSIBILITIES:

• Ensure that the provisions of the Procurement Policy, PPPFA, MFMA and other relevant Regulations are adhered to. Review repeats/repetitive purchases and determine the need for framework contracts and advise Purchasing Supervisor-Direct Purchases. Ensure contract circulars are used to buy goods and services that are on contract. Remind End-Users on contracts that are about to expire.
• Review electronic requisition and supporting documents on SAP workflow. Cross check information on requisition against quotation validity, deviation code, deviation motivation, price, and delivery date. Review compliance according to Supply Chain Management Prescripts. Release Purchase Requisitions timeously.
• Receive request for quotations from User Departments. Select suitable suppliers from the supplier database (Johannesburg Water Database and Central Supplier Database) for purchases less than R30 000 VAT inclusive. Advertise request for quotations on the JW website,E Tender portal  and noticeboard for all requirements exceeding R30 000 VAT inclusive. Review and adjudicate quotations received in conjunction with the End User.
• Maintain quotation register. Engage Accreditation and Supplier development section (ASD) for new supplier to be uploaded on the Database upon approval of the quotes. Ensure a detailed motivation is provided and approved by the user management where there is a deviation.
• Generate purchase orders for non-contract items in terms of the RFQ process. Submit purchase orders for approval in terms of authority delegations. Promote compliance towards PPPFA. Advise ASD section and the Supervisor-Direct Purchases of all the non-performing suppliers.
• Ensure purchase Orders are distributed timeously to suppliers, user departments and Finance. Monitor due delivery dates of purchase orders and expedite with suppliers. Attend scheduled meetings with suppliers to promote customer supplier relationship and compliance to Johannesburg Water requirements.
• Ensure good customer service is maintained to internal and external customers. Compile, consolidate and submit weekly, monthly, and quarterly and ad hoc reports to the Purchasing Supervisor Direct. Ensure all documentation is filed. Adhere to company’s record management policy.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Diploma in Supply Chain Management/Logistics/Finance (NQF 6). 
• 2 years procurement experience, of which 1 must be in a buying environment 
• SAP MM and Inventory Management Procedures experience 
• Conversant with Supply Chain Regulations 
• Conversant with Microsoft Office