PA / Operations Assistant at RecruitMyMom

Job Description

• We are seeking a proactive and detail-oriented PA / Operations Assistant to support daily operational activities in a renewable energy company. This role plays a critical part in ensuring that the Centurion operation runs smoothly and efficiently.
• The ideal candidate understands site operations, compliance requirements, supplier coordination, and project documentation within fast-paced, deadline-driven environments.
• This is an in-office position with flexible working hours. 

Responsibilities:

Financial Admin & Documentation

• Prepare accurate client quotes quickly and professionally based on technical requirements.
• Issue client invoices and follow up on outstanding payments politely but firmly.
• Capture, categorise, and reconcile all company receipts and expense claims daily/weekly.
• Ensure all financial paperwork is organised and uploaded to the accounting system

Procurement & Supplier Management

• Source stock, components, and office supplies, ensuring the best balance between quality and cost.
• Build and maintain strong relationships with local and international suppliers; follow up on lead times and delivery schedules.
• Monitor inventory levels of essential energy equipment and supplies to prevent project delays.

Personal Assistant & General Operations

• Manage the Director’s schedule, book meetings
• Help coordinate delivery schedules for client installations and site visits.
• Maintain digital and physical filing systems, answer calls, and ensure the Centurion office runs efficiently.

Requirements

• Minimum of 5 years of experience in a similar role (Operations Assistant, PA, Financial Admin, or Procurement Assistant).
• Experience in the energy, solar, electrical, or construction sectors is highly essential
• Strong skills in Microsoft Office (Excel is a must) and cloud-based accounting software (Xero, Sage, or QuickBooks).
• Strong administrative and organisational skills
• Excellent communication and problem-solving abilities