Team Assistant at Coronation Fund Managers

Job Description    

• To reliably and accurately organise and support the Investment Team by performing administrative tasks and duties. 

Duties and Responsibilities    

• Extensive diary management and calendar bookings.
• Screen all incoming email in Investment Calendar inbox.
• Keep track of deadlines and respond to emails timeously.
• Arrange meetings, book venues and arrange catering.
• Telephone messaging and screening.
• Assist with the arrangement of domestic travel and bookings.
• Assist with the arrangement of international travel and visas.
• Process reimbursement forms for international travel.
• Actively manage diaries of all team members that are travelling.
• Monitor travel spend / costs.
• Business and personal filing including opening of mail.
• Organise conference calls.
• Collate and manage leave requests and forms.
• Provide assistance to the investment team in and out of office.
• Manage and submit expense claims.
• Manage and submit invoices and keep track of payments.
• Ad hoc investment team research tasks.

Ideal Experience    

• 5 years experience as a Personal Assistant
• Experience within an asset management or financial service environment

Ideal Qualifications    

• Matric (grade 12)
• Secretarial Diploma
• Most Important Attribute    
• Ability to work accurately under pressure and multitask
• Systems Knowledge    
• Proficiency in MS Word, MS Excel, MS PowerPoint, and MS Outlook