Team Leader - Regional Property Lead Technology Information at MTN

Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's)

Task Complexity: 

Planning and Delivery

• Manage and understand the Turnkey Vendor’s scope and what is needed from a site acquisition perspective in order to achieve the targets within the stringent time frames.
• Identify streamlined procedures that need to be adhered to internally and actively ensure that such procedures are managed accordingly.
• Identify gap analysis and assist the Turnkey Vendors in finding innovative ways to secure sites in the shortest lead time possible
• To meet with key stakeholders on a regular basis to build relationships in order to achieve faster turnaround times within various governmental departments and Corporate property owners.
• Deal with all administrative requirements for the project effectively and efficiently
• To attend all pertinent management meetings and build reports for line management to pick up on trends etc.
• Guide Turnkey Vendors when negotiating to ensure compliance with MTN’s policies and procedures.
• Receive lease agreements from Vendors and loading leases onto applicable MTN database 
• Ensure accuracy of rental information and other pertinent information on lease agreements
• Ensuring permits obtained for applicable sites are correct and correlate with what is being built. 
• Supervise all turnkey needs and to ensure no delays in the project are experienced
• Build relationships with various stakeholders to ensure effective processing of leases and permits
• Maintain a database of all sites secured; Rental amounts; Escalation; rental start date; permits obtained and whether they expire or not; other terms in the lease that are non-standard. – this can be done by completing NIMS accurately and effectively.
• Assess and analyse permitting data and ensure compliance thereto as well as Lease data verification. To ensure that such vendors keep in line with the applicable Key Performance targets that have been set in relation to rentals as well as Permitting. To assist in fast tracking permits and rentals in order to achieve MTN’s overall objective which may be amended from time to time.
• Do a hand over all legal documentation after project is SAF (site acquisition finished) to the Property Leasing department for their management of the site
• Identify dependencies across the work streams that may negatively impact on each other and take appropriate action to mitigate or eliminate the eventual possible impact

SITE ACQUISITION 

• Review and assess all documentation received in relation to Lease Agreements that are in line with the SLA’s drawn up with such vendors, 
• Sign Lease Agreements as per Delegation of Authority
• Identify discrepancies to this documentation and inform the Vendor to get amended accordingly
• Analyse data and be able to clearly identify which projects are falling behind the KPI’s set with the vendor and highlight to Senior Management
• Identify when lease agreement has been amended and not compliant with the MTN standard lease agreement terms.
• Identify what requirements for site acquisition are needed for the different types of telecommunication infrastructure that MTN deploys (i.e Greenfield; Fibre; Rooftop’s; DAS; 3rd party towers)within the applicable Local and Provincial Authority and to understand the NIMS process and projects and ensure that NIMS data reflects and stores the accurate permits and leases for a particular project.
• Identify discrepancies against MTN generic lease agreements and rentals that are applicable, per region, per type of site 

PROPERTY AND 3rd PARTY SITES PER REGION 

• Assist Head office property team with the following:

LEASE AGREEMENT TERMS

• To be able to identify the generic terms of a lease agreement and to have a brief understanding of all the clauses in the MTN standard lease agreement to be able to identify errors on the agreement that needs to be sent back to the vendor for correction. 
• Identify which rentals are applicable to which site types
• Compare data on NIMS (recorded by Vendor) and the actual lease agreement and pick up discrepancies between the two.

PERMITTING REQUIREMENTS

• Identify the different types of permits applicable and to ensure that such permits correlate accurately with the type of site to be constructed.
• Identify where the permits are not correct and inform the applicable vendor to adjust accordingly
• Update the NIMS database to ensure that these errors or actual permits are loaded onto NIMS and is accurately captured for data integrity
• Approve and sign off on sites where permits have been obtained and to file such permits in the MTN storeroom and ensure that such permits are loaded correct on NIMS. 
• Compare data completed on Nims (vendor) and ensure that the permits obtained by Vendor are correct for the applicable project on NIMS – and that the information correlates 
• Approve/reject quotations and invoices applicable to the permitting vendors

FINANCIAL CONTROL

• Signing of Lease Agreements up to R40 000 per annum which may be amended from time to time
• Ensuring that all leases signed are in line with the applicable approved OPEX budget

DATABASE MANAGEMENT

• Ensuring excel databases are kept up to date with all new; existing; approved; rejected and planned sites for appointed Site Acquisition vendor
• Consistently update various data forms as may be required for ensuring leases are paid correctly and that data is captured on MTN’s tool of choice to ensure accessible information as may be required from time to time.
• Complete lease data forms accurately to ensure effective billing and paying of leases associated with 3rd party projects

REPORTING

• Reporting to line management in relation to status of all NSB ( New Site Build); MW (Microwave); FTTS(Fibre to the Site) sites and provide anticipated SAF (Site Acquisition Finished) dates to Line Manager
• Providing full report on all sites and status of their permits and leases
• Provide full reporting on risks and issues on hand (ie. Objections and public meetings, council delays)
• Provide project targets and reports associated to achieving those projects
• Provide a monthly update to Head Office Property Supervisor on number of queries dealt with on a monthly bases.

STAKEHOLDER MANAGEMENT

• Engage with vendors; property owners; vendor’s sub-contractors; Local and Provincial Authorities; Internal radio planning and transmission departments to resolve issues associated with Site acquisition delays 
• To ensure that all co-ordinators are keeping all these stakeholders involved in relation to the FTK project and identifying ways to increase efficiency 

Supervisory / Leadership / Managerial Complexity: 

• Supervise Vendors and ensure compliance with MTN’s policies; Procedures and ensure time lines are being met and are being measured accurately

Role Complexity: 

• Understanding applicable legislation relating to Permitting for telecommunication equipment and governmental department requirements
• Understanding MTN standard lease agreement terms
• Understanding MTN internal processes in order to process a lease agreement
• Having to play an integrated role across different functions, systems, processes and areas of work

Lateral Dimensions: These indicate the areas where the individuals could contribute uniquely in addition to the indicated duties, as well as how they could be affected by others or circumstances not necessarily under their control.

Creativities (improvement/innovation inherent) 

• Improvement on processes throughout the project
• Property is related to legal administration – therefore improvement on how to ensure administration is reduced effectively
• Streamlining processes internally and externally
• May give input into automating processes

Vulnerabilities (control span)

• Reliant on outdated IT products and technology
• Rapidly changing technology environment requires flexibility 
• Delays from various governmental departments resulting in delays in permitting or leasing
• Delays resulting from objections to the particular site
• External factors out of control (strikes etc) which impacts permitting procedures
• Compliance with outdated legislation
• Inability to adapt to change in this environment
• Collaboration:   Refers to formal and informal relationships

Responsibility towards:   

• Direct reports: Senior Regional Manager
• Key customers: Turnkey Vendors; Property Management Vendors; Property Owners; Local Authorities;
• Key suppliers: 3rd party companies ; Turnkey Vendors ; Property Management vendors, Managed Service Vendor  ; Local and Provincial government authorities 
• Relations, etc.: all key stakeholders including third party suppliers and operators, sponsors (budgets and mandates), Legal and Regulatory,  Finance; external property vendors, internal departments involved in Network Group rollout ; Provincial and Local Authorities; Ward Councillors; people of influence;