Temporary Administrator at Faircape Group

Job Description

• Faircape Health forms part of the Faircape Group, a diversified group of companies with interests across Healthcare, Retirement Living, Property Management, Construction, Renewable Energy, Water Utilities, Telecommunications, and related services.
• Faircape Health provides professional healthcare services within our retirement and healthcare facilities, focusing on quality care, operational efficiency, and a supportive environment for residents and healthcare professionals.
• We are seeking a Temporary Administrator to provide administrative support within the healthcare department at Heritage Manor in Somerset West. 
• The successful candidate will assist with data capturing, stock management, and general administrative duties to ensure the smooth day-to-day operation of healthcare services.
• This role requires a detail-oriented individual with strong organisational skills, experience in stock control, and the ability to work accurately within administrative and healthcare systems.

Key Responsibilities

• Accurately capture and maintain healthcare-related data and records within internal systems
• Monitor, capture, and maintain stock records for medical and healthcare supplies
• Assist with stock control processes including tracking, counting, and reporting stock levels
• Capture stock usage and ensure stock records remain accurate and up to date
• Assist with replenishing healthcare stock and supplies when required
• Maintain organised and accurate administrative documentation and filing systems
• Support the healthcare team with scheduling, documentation, and coordination tasks
• Ensure data accuracy and integrity when capturing information into systems and spreadsheets
• Communicate with internal teams to ensure smooth administrative workflows
• Assist with general office duties including document preparation and record management
• Capture and maintain month-end billing information on the billing sheet to ensure accurate healthcare billing records
• Conduct incontinent stock counts with the Clinic Manager, manage daily issuing of stock, and capture all usage for billing purposes

Requirements

Qualifications & Knowledge

• Matric / Grade 12 qualification
• Relevant administrative experience within a healthcare, medical, or similar environment will be advantageous

Preference will be given to candidates with experience or interest in:

• Data capturing and administrative record management
• Stock control and stock management processes
• Monitoring and replenishing stock levels
• Excel and basic spreadsheet management
• Computer systems and general office software

Sound knowledge of:

• Administrative processes and recordkeeping
• Stock control procedures and inventory management
• Basic reporting and data capturing accuracy
• General office administration practices

Skills and Attributes 

• Strong attention to detail and accuracy when capturing data
• Good organisational and administrative skills
• Ability to manage multiple tasks in a structured and efficient manner
• Computer literate with working knowledge of Excel 
• Clear written and verbal communication skills
• Ability to work independently as well as part of a team
• Reliable and responsible with a strong work ethic
• Professional approach when handling confidential healthcare information
• Ability to follow procedures and maintain accurate records
• Aligned with Faircape’s values of dignity, integrity, and excellence