TFG Facilities Administrator at TFG (The Foschini Group)

Responsibilities

Vendor Management:

• Oversee service level agreements through regular site inspections and performance scorecards
• Drives continuous improvement by planning and implementing new initiatives to improve service expectations
• Facilitate quarterly planning sessions with vendors to enhance service delivery.
• Coordinate weekly/monthly meetings with service providers
• Ensure compliance with OHS, environmental, legislative, and liability regulations.
• Schedule monthly meetings with internal clients (Factories & DCs)
• Maintain strong communication with suppliers and internal stakeholders 

Operational focus:

• Handle administrative tasks including data capturing, cost comparisons, and record keeping.
• Compile portfolio performance reports for management
• Manage budgets (Opex & Capex) and implement cost containment strategies
• Approve and oversee equipment installations across facilities
• Ensure hygiene compliance and manage consumables stock
• Resolve issues raised via Archibus and manage TFG-owned soft services assets
• Archibus Asset management of all TFG owned soft services assets 

Procurement & Administrative:

• Source & negotiate supplier quotes to balance quality and cost
• Support RFP’s and RFQ’s with accurate data collection
• Demonstrate proficiency in TFG’s finance system (Coupa)
• Finance & Reporting

Qualifications

• Minimum of matric/Grade 12
• Minimum of 3 – 5 years relevant soft services experience in a Facilities Management environment
• Code 08 Drivers license
• Strong financial acumen 
• Proficient in computer skills (MS word, Outlook & Excel)