Time and Attendance Administrator at AVI Limited

• The successful incumbent will report directly to the Payroll Officer, and will be responsible for ensuring high integrity timekeeping, attendance compliance, and accurate payroll-ready time data by administering and controlling the Time & Attendance system and related processes.

Line Manager: Finance Manager

Job Specification:

Key Performance Areas:

• Schedule employees on Bestime
• Captures all allowances on Bestime and SAP, including Overtime, Short Time, Nightshift allowances, Acting allowances etc. and ensures line manager approval of hours before payroll cut off
• Capture manual leave application forms on BesTime and SAP within agreed dates and ensure all information for leave administration received
• Checks previous month's payroll queries for authenticity and does necessary changes on BesTime and SAP
• Sends discrepancies and weekly consolidation report to Supervisors
• Pulls payroll report on weekly basis and amends where applicable
• Sends short hours report to Supervisors
• Receives, collates, and checks monthly overtime schedules
• Loads all employees’ monthly and weekly in-clock and out-clock time zones
• Picks up any errors and logs call to correct
• Addresses all general queries received from management and employees
• Provides all parties timeously with the relevant and accurate requested HR documentation
• Works closely with the Production, Engineering, Logistics Teams, HR and Payroll to ensure accurate timekeeping and payroll readiness.
• Applies the appropriate levels of Governance in the T&A processes.

Experience:

• Minimum 3 years’ experience in a Time & Attendance / Payroll Administration / Labour Control environment within FMCG / Manufacturing (unionised environment advantageous)
• Proven experience in timekeeping control, including managing clocking exceptions, shift changes, overtime submissions and attendance anomalies

Qualifications Required:

• Grade 12 / Matric (essential)
• National Diploma / Degree in Payroll / Business Administration / Finance or related field (advantageous)
• Payroll / Time & Attendance short courses or certification (advantageous)

Additional Requirements:

• Knowledge of BesTime or any other Time and Attendance systems would be highly advantageous
• Payroll experience would be highly advantageous.
• Proficient in using Microsoft Office (Excel, Word, PowerPoint & Outlook)