Time & Attendance Clerk at Phakisa Group

Purpose of the Role

• The Time & Attendance Clerk is responsible for accurately managing and maintaining employee attendance records, ensuring all clocking data is correctly captured, processed, and reported. The role supports payroll and operations by ensuring compliance with company policies and labour regulations.

Key Responsibilities

• Capture, monitor, and maintain daily employee attendance and timekeeping records
• Administer and manage clocking systems (e.g., Best Time or similar)
• Verify and reconcile time and attendance data, including overtime, leave, and absenteeism
• Identify and investigate discrepancies in clocking records and resolve queries promptly
• Generate and maintain accurate attendance reports for payroll processing
• Liaise with supervisors and employees regarding timekeeping issues
• Ensure compliance with company policies and procedures related to attendance
• Maintain proper filing and record-keeping systems (electronic and manual)
• Assist with payroll input related to hours worked, leave, and overtime

Minimum Requirements

• Grade 12 (Matric) or equivalent
• Proven experience as a Time & Attendance Clerk or similar role
• Experience working with Best Time App clocking system or similar timekeeping systems
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, data analysis)
• Strong administrative and data capturing skills

Skills & Competencies

• Excellent attention to detail and accuracy
• Strong numerical and analytical ability
• Good problem-solving skills
• Excellent communication skills (verbal and written)
• Ability to work under pressure and meet deadlines
• High level of integrity and confidentiality
• Strong organizational and time management skills

Advantageous

• Experience working in payroll or HR support environments. Knowledge of labour legislation related to working hours and attendance.