Training Coordinator at TotalEnergies

Job Description

As a Training Coordinator, you will be resposible for the following :

HSEQ

• To be responsible for the reliable and efficient unfolding of all training programmes for young talent development
• To ensure appropriate and correct documentation is kept for audit and review purposes
• Training Execution, Administration, Follow-up and Reporting
• To manage all training logistics (travel, accommodation, equipment availability, training) when it comes to Young Graduates, VIE, Interns and learners. Purchase order in this regard is essential.
• To maintain comprehensive training records for all training activities for the young development to ensure all training is recorded and registered with the training skills development specialist
• To ensure the coordination of travel, training, induction, payroll and accommodation for the young talent development takes place timeously and is in line with Group norms and standards
• Monitor and coordinate the induction process for all new employees and constantly improve and streamline the initiative
• To work closely Talent Developers to ensure that young talent is constantly highlighted for possible absorption, career aspirations and development through the organization
• Active participation at career fairs for all local universities and constant upgrading of the database for new graduates
• Ensure that our TPA initiative together with the South African Universities is maintained and all co-ordinated activities in this regard are well managed
• To take charge of the TID event (participants lists and logistics; venue; and training activities) effectively and efficiently
• To coordinate job shadowing requests as and when required
• Monitor rental payments for the young talent and ensure payments are executed on time
• To ensure that all internal employees bursary agreements are signed and kept in file

Training Coordination

• To coordinate including scheduling of training courses with internal facilitators and accredited external vendors
• To maintain files and records with effective filling system inside and outside of the Lizzy platform
• To track training progress of employees training plans within their own areas of responsibility

Adhoc Projects

• To assist in departmental projects as assigned by the Head of Department.

Context and environment

• Organizational: Consolidation of the young talent skills development activities to the full centralization and complete proactive compliance
• Culture: To move from administrative processes to a well-co-ordinated and automated process of activity
• Legal: To ensure compliance with all applicable legal provisions as required and HSE standards are met.

Candidate profile

As a Training Coordinator, ideally you will possess the following :

• Bachelors Degree or B-Tech in Human Resources
• A major in training administration and/or development as well as registration as a Skills Development Facilitator (SDF) would be an advantage. Good knowledge of the company’s business (5 years) plus good administration ability can be substituted for formal tertiary qualification. At least (5) years min working experience
• Previous experience in training and development, in a commercial enterprise/organisation would be an advantage
• Computer proficiency in the Microsoft environment, exposure to SAP R3/TL or Elevate would be preferable
• Key competencies include planning and administrative skills, ability to meet deadlines, problem solving skills, good interpersonal and communication skills, ability to work independently, proactively, ability to pay attention to detail and customer service orientation. English is the working language.
• Knowledge or relevant legislation (NSD, BBBEE, Skills Development)
• Technical: This position requires positive energy, team player, creativity and flexibility