Training Officer at EarthStream

About the job

We are seeking a Training Officer, based in Johannesburg, working for a waste management company.

Reporting to the Head of HR the role will assist in the design, planning, managing and implementation of Special Projects that contribute to the Aligned strategic intent of the organization and the HR department.

You will be responsible for Training and Development, Skills Development, and Talent Management.  

SKILLS DEVELOPMENT

• Coordinate, track and conduct quarterly Training committee meetings,
• Minute taking and circulation of Training committee meetings,
• Ensure the closure and obtainment of Training committee objectives and requirements,
• Provide timeously and ongoing feedback to the Training committee,
• Submission of workplace skills plan (WSP) and actual training reports (ATR) in conjunction with the training coordinator.
• Generate and circulated monthly training reports in conjunction with the Training Officer,
• Manage and co-ordinate all SETA programmes [Services Seta / TETA],
• Co-ordination, planning and management of learner-ships
• Ensure compliance of Skills Development is maximised to meet BBBEE targets,
• Conduct / coordinate training needs gap analysis [IDP, psychometric assessments, and career development discussions],
• Drafting of Training and mentorship agreements,
• Create and tailor career development programmes in conjunction with line management needs and career pathing,
• Implement and track career development programmes progression via meetings with management and candidates,
• Provide guidance and coaching to potential managerial employees on the career development process and requirements,
• Reporting and database management of career development programmes / succession planning initiatives progression on a monthly basis,
• Study loan applications and working / assistance of students as required,
• Ensuring that training and development plans compliment Employment Equity guidelines of the company.

EMPLOYMENT EQUITY

• Compiling the Employment Equity plan (in required format and on time) in terms of the legislation, for approval by the HRGM’s & HR Director,
• Ensure that EE Plans are met and regularly addresses matters as they pertain to the achievement of EE Targets and Goals,
• Provide feedback on the attainment of targets on a micro level to the HR department on a monthly basis,
• Work in conjunction with the HR department on promotions and appointments to ensure alignment with EE targets,
• Earmark positions / vacancies as AA roles for designated groups to ensure alignment with EE targets,
• Communication, training and awareness of all employees regarding company EE plans.

STAKE HOLDER ENGAGEMENT & COMMUNICATION

• Routine visits to sites to engage with employees and managers (when appropriate) to ensure that effective stakeholder relations are maintained,
• Ensure that HR is seen as a presence in all areas.
• Ensure that you are completely aware of all events, situations and happenings in your area of responsibility. .
• DOL audits with the preparation of all the required documentation
• Routinely contact Depot Managers / Supervisors to ensure that all outstanding matters are attended to.
• Act as a primary contact to functional managers on all HR related issues & services.
• Provide consulting to managers on a broad range of HR related issues and problems.
• Develop, update and implement all HR policies and procedures.
• Manage professional HR and IR administration practice, policies and procedures.
• Ensure compliance with all annual labour law related compliance and submissions,
• Advice on Best Practice implementation on all Human resources strategies, policies and procedures as based in practice.

RECRUITMENT AND SELECTION                                  

• Ensure that all vacancies within your area of responsibility are concluded in a timeously manner.
• To ensure that job requirements for a vacant position adhere to the requirements of line management and that the job description comply with all the necessary job specifications and responsibilities.
• To ensure that vacancies are timeously advertised internally and externally.
• To utilize additional external recruitment consultants, media etc. when company portals are not sufficient. 
• Make sure that interviews are timeously and professionally arranged with line managers.
• Ensure that references where applicable are executed.
• Ensure that unsuccessful applicants, internal or external (interview stage) have been notified of outcome.  
• Proper checking of the sign on documentation and provided to payroll for loading.
• Making sure that all medical documentation is completed, reported to service provider and subsequent loading by payroll.
• Ensuring that medical deductions are implemented and subsequent stats reported to the service provider on a monthly basis. 
• Ensure that new incumbents completed the induction process.
• Execute poor performance of newly appointed employees as per standard company procedure.

REPORTING

• Employment equity statistics for Areas/team
• Recruitment updates for Areas/Teams
• Training reports for Areas/Teams
• Monthly Human Capital Statistics for Areas/teams
• Leave due for Areas/Teams
• Sick Leave abuse for Areas/teams
• Feedback to Managers regarding information for Senior Level Reporting
• Site Visits reports

MINIMUM QUALIFICATIONS/REQUIREMENTS:

• Degree in Human Resources, [Honorary Degree Advantageous]
• Intermediate capability in Microsoft Office
• Valid Code 08 Drivers Licence,
• Knowledge of the BEE act.
• Registered Skills Development Facilitator [Advantageous]
• Registration with COMENSA [Advantageous],