Warehouse Assistant/Stock Controller at CLS Human Capital Specialists

Job Purpose:

• The Warehouse and Stock Controller Assistant supports the daily operations of the warehouse by managing inventory levels, ensuring accurate stock control, and maintaining an organised storage system.
• This role plays a key part in efficient stock handling, order fulfilment, and overall warehouse productivity, directly contributing to the seamless production and distribution of sauce products.

REQUIREMENTS

Minimum education (essential):

• National Senior Certificate

 Minimum applicable experience (years):

• 2 - 3 years in the food production / FMCG industry.

 Required nature of experience:

• Experience in inventory management and stock control within a warehouse or distribution environment.
• Hands-on experience with processing and managing purchase orders.
• Experience in coordinating and scheduling stock deliveries.
• Familiarity with supplier order tracking and management.
• Knowledge of stock verification processes and quality assurance upon receipt.
• Assist in the coordination of drivers' schedules to ensure the timely and accurate dispatch of stock.

 Skills and Knowledge (essential):

• Sufficient knowledge on the usage of Sage evolution
• Proficient in tracking, monitoring, and managing stock levels to ensure accuracy.
• Strong ability to spot discrepancies and ensure that stock matches the accompanying documentation.
• Ability to maintain a well-organised and efficient warehouse environment.
• Capable of identifying and resolving issues related to stock discrepancies or inventory control.
• Clear communication with team members and supervisors to coordinate stock movement and report issues.
• Competence with inventory management systems, spreadsheets, and general computer applications.
• Ability to perform manual tasks, including lifting and moving stock, for extended periods.
• Knowledge of warehouse safety standards and practices to ensure a safe working environment.

 Other:

• Proficient in Afrikaans and English
• Own transport and valid driver’s license

KEY PERFORMANCE AREAS,WEIGHTS AND OBJECTIVES

 Inventory Management & Stock Control (35%):

• Achieve and maintain inventory accuracy, ensuring physical stock levels match system records.
• Complete weekly or monthly stock reconciliations, resolving any discrepancies.
• Ensure critical stock items are available to meet production and customer demand without stockouts.
• Follow FIFO/FEFO stock rotation practices, particularly for perishable products.
• Monitor stock for aging or slow-moving items and take action to minimize wastage.

 Stock Handling & Organisation (25%):

• Receive, inspect, and verify incoming stock against delivery documentation, reporting any discrepancies.
• Ensure compliance with quality and safety standards for all incoming shipments.
• Optimize warehouse space for efficient storage and easy stock access.
• Maintain structured stock organization and labelling for efficient retrieval and order fulfilment.

 Order Fulfilment & Reporting (25%):

• Ensure accurate and timely order fulfilment, minimizing errors and meeting agreed dispatch timelines.
• Maintain efficient order processing from picking to packing within set time standards.
• Track, document, and report stock movements, identifying and addressing discrepancies promptly.
• Generate regular stock level reports and recommend solutions for inventory challenges.

 Health, Safety & Collaboration (15%):

• Follow all warehouse safety protocols and participate in regular safety inspections.
• Ensure staff are trained on workplace health and safety standards.
• Collaborate with other departments to ensure smooth operations and resolve operational issues.
• Support and assist warehouse staff, fostering a collaborative work environment.